Logistics & HSE Coordinator

Key AccountabilitiesJob TitleImportant Tasks / Activities / Outcomes Office Administration and support• Handle incoming and outgoing communications, including emails, phone calls, and mail, and serve as a point of contact for internal and external inquiries.• Provide general administrative assistance to various departments, including filing, document management, updating contact lists and directories, etc.• Manage office space and seating arrangements.• Monitor and maintain office supplies inventory, ensuring timely reordering.• Organize and tidy common areas.• Coordinate annual maintenance and compliance checks on office equipment and amenities.• Proactively identify opportunities for improving administrative processes and implement changes.• Assist in the creation and distribution of company newsletters and interoffice documentation.• Provide support to Finance: vendor set-ups, data entry into Deltek, accounting coding, and monitoring the A/P mailbox.• Assist in organizing company events, meetings, and conferences.• Coordinate logistics, including venue selection, catering, and corporate travel arrangements.• Prepare event materials and manage on-site event execution.• Help create presentations and update S.O.P.s.• Human Resources and Employee Support• Support recruitment administration activities• Helping with employee onboarding and off-boarding tasks.• Actively involved with the Culture Committee• Assist in updating and distributing company policies and employee handbooks.Project/Logistics Support• Coordinate procurement of field supplies, PPE, sampling gear, and equipment.• Obtain quotes, prepare purchase requests, and liaise with vendors on timelines and pricing.• Coordinate logistics for projects, including shipments, equipment rentals, etc.• Support coordination of field rotations, availability tracking, and schedules (Toms Planner).• Assist with project travel arrangements and booking accommodation for employees travelling for projects and events.• Process invoices and expense reports.• Reconcile receipts, freight bills, and equipment returns.• Support Project Managers with weekly Budget Updates• Contribute to asset management.• Other duties as requiredHealth and Safety Awareness• Promote the Health, Safety and Environment Program, by being an HSE champion that leads by example.• Provide orientation for new workers.• Report unsafe work practices to the Operations Director and HSE Director.Incident Response• Assist with reporting incidents and spills• Assist with incident investigations when needed.• Review specified HSE incidents.Regulatory Compliance• Follow all local, provincial/state, and federal compliance legislation, regulations, and rules.• Attend compliance and HSE meetings as necessary.Health, Safety and Environment Program Management• Assist with the day-to-day management and compliance of the HSE Program.• Help maintain HSE records, including weekly reporting of trends and outcomes.• Communicate HSE-related information to workers.HSE Documentation and Assessment• Occasional Review and Sign-Off on specified HSE inspections.• Advise Project Managers on HSE documentation and assist with the completion of the following: Emergency Response Plans, Activity Hazard Assessments, Job Safety Analysis, and Safe Work Practices.Position RequirementsRequirementsRequired Education• Minimum 2-year diploma or associate degree OHS certification, Safety & Health Fundamentals Certificate, or equivalentExperience• Minimum of 1-3 years of experience in an administrative role.• Experience in project coordination or office management is a plus.1-3 years' experience in HSE roles, preferably in geological/mining industriesDesignations & Certifications• MSHA Certificates (Blue Card is considered an asset)• Standard First AidKnowledge, Skills & Abilities• Proactive attitude with strong problem-solving skills and adaptability.• Strong written, verbal, and inter-personal communication skills.• Excellent time and calendar management and organization skills.• Strong attention to detail and accuracy.• Intermediate to Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Typing speed 50 WPM.• Ability to communicate in French is an asset but not required.• KPI analysis, and strong document management skills• Understanding of OSHA and MSHA regulations• Comfort with in incident response and root cause analysisWorking ConditionsPrimarily works in a standard office environment with occasional exposure to physical hazards.May encounter high-stress situations, especially when dealing with tight deadlines, multiple projects, or significant organizational changes.This position requires that the candidate will be in front of a computer for long periods, up to 8 hours a day.Potential discomfort when working with computers for long periods may happen. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-04-13