Trade Operations Coordinator - Japanese Bilingual ...

Position: Trade Operations Coordinator (Bulk & Container) Salary: $54-65k/year (DOE) plus bonus Working Hours: 7 hours/day, 35 hours/week Work Style: Onsite work for the first month, then hybrid 3 days/week onsite Status: Non-exempt, Full-time Competitive benefit package including Insurance and Retirement plan Company: Major Japanese corporation Industry: Trading/ ResourcesPosition Summary Our client is seeking a detail-oriented Trade Operations Coordinator to support trading and sales activities within the business department. This role focuses on documentation, transaction processing, logistics coordination, and customer support related to domestic and international trade. The ideal candidate is organized, numbers-oriented, and comfortable handling multiple processes in a fast-paced environment.Key Responsibilities Contract & Documentation Management Prepare and manage documentation for import, export, offshore, and domestic transactions Create invoices and billing instructions based on contracts Track contracts from initiation through final delivery Settlement & Financial Coordination Coordinate settlement methods (L/C, Bills for Collection, wire transfers, etc.) Support cash flow planning by researching exchange rates and financial trends Ensure timely and accurate financial transactions Logistics & Transportation Arrange transportation and shipment of goods Communicate shipping details to buyers and suppliers Resolve logistics issues and coordinate with internal teams when needed Accounts & Reporting Maintain accounts receivable and payable records Prepare debit memos and vouchers Track transaction data for periodic reporting (monthly, quarterly, annual) Follow up on overdue payments Customer Support Respond to inquiries regarding orders, payments, pricing, and delivery schedules Track order status and provide updates to customers and vendors Credit & Compliance Support Coordinate with the Credit Department on customer credit status Assist with credit checks and limit adjustments International Transactions Process international fund transfers and maintain transaction logs Additional Duties Support special projects and ad-hoc tasks as assigned Qualifications Minimum 2+ years of relevant experience (or equivalent combination of education and experience) Proficiency in Microsoft Office (Excel, Word, Outlook) Strong numerical and analytical skills Excellent communication and organizational skills Ability to work in a multicultural and fast-paced environment Ideal Candidate Detail-oriented and highly organized Comfortable handling financial and logistics processes Strong problem-solving skills and ability to multitask Team player with a proactive attitude Application Form

Created: 2026-04-13