Transportation/Rental Manager

Position SummaryThe Transportation Coordinator/Rental Manager is responsible for overseeing all transportation for the school, working closely with all divisions on district, internal, and athletic busing, while also coordinating all school facilities rentals to meet the needs of Delaware County Christian School and community rental requests.Essential Responsibilities:Athletics TransportationCoordinate transportation for all athletic practices and games in partnership with the Athletics OfficeAssign buses, vans, drivers, and dismissal times based on athletic schedules Maintain and update weekly athletic transportation schedulesCommunicate event locations and logistics to drivers to ensure timely arrivalsCoordinate with external bus companies for athletic events as neededAcademic & General TransportationSchedule transportation for all academic programs, including Lower, Middle, and Upper School class tripsCommunicate transportation schedules with school offices, faculty, and driversMaintain district-coordinated (DC) bus routes, contracts, and rider lists (e.g., West Chester, Downingtown, Plymouth Meeting)Notify families and school divisions of any changes to transportation schedules or district busingCollaborate with the Business Office to manage transportation billing and family chargesCoordinate with school districts regarding calendars, student lists, and transportation updatesManage transportation logistics during weather-related delays, closures, and early dismissalsRemain on-site during early dismissals until all students are safely transported or supervisedServe as the primary contact for resolving transportation-related issues with districts and familiesOperations & ComplianceMaintain all driver records, certifications, and compliance documentation in accordance with state and consortium requirementsPartner with HR to forecast staffing needs, recruit, and hire driversSupervise the team of drivers, including scheduling, performance management, and disciplinary actions as neededEnsure all vehicles are properly maintained, fueled, and ready for use in coordination with FacilitiesTrack and manage van usage, including key distribution and vehicle logsProcess invoices related to transportation operations (e.g., driver medical exams, drug testing, rentals, insurance, registrations)Be on call to respond to transportation issues as they ariseFacility Rental ManagerServe as the central point of contact for all community facility use inquiries, applications, and rental contracts.Scheduling: Maintain the master facility use calendar to prevent conflicts and ensure effective use of auditoriums, gyms, fields, classrooms, and other venues.Logistics & Coordination: Coordinate with custodial, maintenance, and technical staff to ensure facilities are cleaned, properly set up, and safe for events.Compliance: Ensure all renters adhere to school policies, safety protocols, fire codes, and insurance requirements.Financial Administration: Prepare rental agreements, accept payments, monitor fee structures, and track usage data for reporting purposes.On-site Supervision: Conduct walkthroughs with clients to assess needs and perform on-site supervision when necessary during special events.Communication: Act as a liaison between external groups and school employees to resolve conflicts and address concerns.QualificationsExperience in transportation coordination, logistics, or operations management (school setting preferred)Strong organizational and multitasking skillsAbility to communicate effectively with students, families, staff, and external partnersKnowledge of transportation safety regulations and compliance requirementsProficiency with scheduling systems and basic administrative softwareA passion for Christian education, paired with a commitment to DC's mission and alignment with biblical values.Personal commitment to Jesus Christ and solid understanding of the Word of God. There should be evidence of a godly lifestyle based on a commitment to Jesus Christ.Work EnvironmentOn-site role with early morning and occasional evening responsibilitiesAvailability required during inclement weather or emergency situationsFrequent interaction with drivers, school personnel, and external transportation providersThis is a 12-month position.Organizational Relationships: The Transportation/Rental Coordinator reports to the Director of Operations.Statement of Faith

Created: 2026-04-13