SDA Transit Admin Support Spec III - Bus Ops Base

Summary Learn how Metro connects you with what matters. Metro Transit's Bus Operations division has an exciting opportunity for current King County Employees to join the team as a Transit Administrative Support Specialist III (TASS III) in a Special Duty Assignment (SDA) position at Ryerson Base. Anticipated Special Duty Assignment (SDA) Duration Up to 6 months, with the possibility of extension. The TASS III position provides high-level customer service and administrative support to Metro employees, internal customers, and division leaders within Bus Operations. They are responsible for a number of daily HR-related tasks such as: ensuring timely and accurate payroll processing, submitting updates to employee job information, tracking Transit Operator attendance, providing written correspondence to operators and union representatives, as well as maintaining spreadsheets, databases, and confidential information. The TASS III's positions also serve as a point of contact on policies, procedures, and processes, so candidates must be highly attentive to detail to be able to navigate complex policies and labor contracts. The ideal candidate is highly organized and proactive, has outstanding customer service skills, and enjoys making a positive impact through administrative support. In this position, you'll be joining a motivated leadership team of highly successful professionals who are passionate about supporting our valued front-line employees. This position will offer applicants the opportunity to learn more about Base Operations Management, Metro operating processes, Labor Relations, and Human Resource principles. King County Metro Transit is committed to providing transportation services that connect all people and all communities of King County, focused on the equitable distribution of our service and the equitable application of our work (inside and outside the agency), and combating climate change by doing our work in a sustainable manner. Metro Transit is King County's largest Department, employing over 5,000 people who primarily work in the fields of Transit Operations, Vehicle Maintenance, Transit Facilities Operations, and Marine. This is an exciting time to work at King County Metro Transit. We serve the fastest-growing transit market in the nation, enjoy a 93% customer satisfaction rate, and are creating an array of innovative mobility services for our riders. We are also building a zero-emission bus fleet and operating our region's light-rail system. Click here to see why it's worth working for King County Metro Transit. Note: This recruitment will be used to fill one (1) Special Duty Assignment (SDA) Transit Administrative Support Specialist III position with an anticipated duration of up to 6 months at Metro's Ryerson base. This recruitment will also be used to generate a 12-month eligibility list to fill future vacancies within Bus Operations as they occur. Job Duties Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As a TASS III, you will: * Maintain confidential manual and automated records including personnel files, contract timelines, payroll, and Peoplesoft HR data including hire dates, probation timelines, automatic step increases, and temporary staff. * Manage employee data updates and personnel actions, ensuring accurate processing, tracking, and compliance with organizational policies. * Provide document management including maintaining Master Files and program contracts, scanning personnel records into Laserfiche, and ensuring proper retention schedules and established naming conventions are followed. * Process in-office mail, order supplies, receive packages, and distribute them. * Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations, discipline, drug testing, and other personnel actions. * Manage office supplies, gear, and asset inventory; oversee surplus distribution and leased equipment coordination; process shoe vouchers in alignment with labor agreements. * Be responsible for purchasing, records entry, and reconciliation of P-card transactions processed through Oracle iExpense. * Process mail by retrieving, opening, sorting, and attaching related documents for distribution. * Create and maintain a variety of spreadsheets, databases, and reports for specialized information. * Develop and maintain lists of active projects, contracts, purchase agreements, or other program-specific information, process, and track invoices for payment. * Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements. * Perform timekeeping and payroll functions, ensuring accurate processing and auditing. * Plan and coordinate special programs, recognition awards, and promotional events, such as Transportation Safety Institute (TSI) hosting and Safety Award Program. * Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes. Disseminate information on changing policies, processes, and procedures. * Other duties as assigned. Experience, Qualifications, Knowledge, Skills We are looking for candidates who have the following minimum qualifications: * A minimum of two years' experience providing progressively responsible, independent administrative support for a group or team of professional, technical, or management staff OR an equivalent combination of education and experience that demonstrates the necessary skills, knowledge, and abilities required to perform the work * Proficient in oral and written communication, including drafting, proofreading, editing, and finalizing a variety of business and technical documents with attention to grammar, punctuation, and spelling. * Skilled in maintaining strict confidentiality and handling sensitive data and information, using initiative and sound judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders. * Consistently punctual and dependable with a strong attendance record; able to work independently, exercise good judgment, take personal responsibility, and demonstrate organized and proactive problem-solving and research skills. * Detail-oriented with strong analytical skills including data entry, verification, and error reconciliation. * Efficiently produces work under tight deadlines, multitasks effectively amidst frequent interruptions, and manages competing priorities with sensitivity and composure under pressure. * Demonstrated ability to adapt in dynamic, ambiguous environments while managing high volumes of diverse tasks, multitasking under pressure, and maintaining accuracy and attention to detail. * A well-developed understanding of equity and social justice principles and/or supporting projects that integrate equity and social justice into program design and workplace culture. * Proven ability to build respectful, cooperative, and equitable relationships with diverse colleagues, stakeholders, and customers using tact and diplomacy. * Demonstrated ability to work effectively both independently and in a team setting, encouraging open communication, collaboration, and positive professional relationships. * Proficient in leveraging technology tools, including skilled in Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, and digital document management systems such as Laserfiche, DocuSign, and Acrobat. Highly competitive candidates will also have (desired, but not required): * Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general human resources processes and procedures. * Experienced in payroll processing operations and legal requirements, with the ability to quickly learn and utilize payroll and timekeeping software applications. * Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality. * Familiarity and experience with King County policies and procedures. * Expert proficiency with PeopleSoft, or similar payroll and time-keeping software. * Experience with ORACLE EBS, or similar financial and procurement software. * Experience with HASTUS, or similar attendance tracking software. Supplemental Information Who may apply: All qualified candidates who are currently Career Service King County employees who have passed the probation period in their current Career Service position. How to apply and Selection Process: If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact Talent Advisor, Cariña Booyens, . Applications will be screened to determine whether eligible candidates meet the minimum qualifications, as well as for competitiveness, completeness, and responsiveness to the required application materials information below. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes. Required Application Materials: Applications submitted without the following required application materials will be deemed incomplete and will be removed from consideration: * An online King County application updated with accurate contact information and relevant work history with job duties going back at least 10 years (or more, if necessary). * Completed supplemental questions answered thoroughly and accurately. * A cover letter no longer than 2 pages, which expresses your interest in this specific position and outlines how your experience and skills align with this position's qualifications. Additional documents attached, such as resumes, will not be reviewed. Ensure all relevant information is included within the required King County application work experience section, supplemental question responses, and cover letter. Position Details: This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime. Employees are paid on a bi-weekly schedule, every other Thursday. Work Schedule Details: Typical work hours are comprised of a 40-hour workweek, Monday through Friday. Work Location Details: The administrative support team works on-site at their assigned base. Work hours are typically 7:00 am - 3:30 pm with some flexibility based on operational needs, as approved by the Supervisor. Classification / Job Code / Grade / Union: Transit Admin Support Specialist III / 421801 / 45 / C2 - PROTEC17-Transit Admin Support Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native Americans and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: * Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents * Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents * Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan * Transportation program and ORCA transit pass * 12 paid holidays each year plus two personal holidays * Generous vacation and paid sick leave * Paid parental, family and medical, and volunteer leaves * Flexible Spending Account * Wellness programs * Onsite activity centers * Employee Giving Program * Employee assistance programs * Flexible schedules and telecommuting options, depending on position * Training and career development programs For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page. This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. 01 I have attached the required cover letter expressing my interest and qualifications for this specific position. * Yes * No 02 I understand that this position will require 5 days a week in office at my assigned base. * Yes * No 03 How many years of experience providing progressively responsible, independent administrative support for a group or team of professional, technical, or management staff do you possess? * Less than one year * One to two years * Two to three years * Three to four years * More than four years * No experience 04 Which desired qualifications do you possess? (select all that apply) * Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general human resources processes and procedures. * Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality. * Familiarity and experience with King County policies and procedures. * Experience with ORACLE EBS, or similar financial and procurement software. * Experience with HASTUS, or similar attendance tracking software. * None of the above 05 How many years of proficiency with PeopleSoft, or similar payroll and time-keeping software systems do you have? * Less than one year * One to two years * Two to three years * Three to four years * More than four years * No experience, but willing to learn 06 How many years of proficiency with attendance tracking systems do you have? * Less than one year * One to two years * Two to three years * Three to four years * More than four years * No experience, but willing to learn 07 If you indicated experience with an attendance tracking system, please list the system name below. If you do not have experience, mark this question as N/A. Required Question Employer King County Address King Street Center 201 South Jackson Street Seattle, Washington, 98104 Phone 206-477-3404 Website

Created: 2026-04-14