Health Services Specialist 26/27 SY

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A Career in IPS Offers… Purpose and Impact: * Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. * Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. Professional and Personal Growth: * Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. * Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. Comprehensive Compensation and Benefits: * Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. * Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. Work-Life Balance and Well-being: * Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. * Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. What We Expect: * Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. * Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. * Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. JOIN US! Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you. SUMMARY OF OPPORTUNITY: The Health Services Specialist plays a critical role in ensuring the efficient administration and management of health services programs for the school district. This position is responsible for overseeing the coordination of vaccine distribution, ensuring compliance with health regulations, and providing administrative support for the health services department. The ideal candidate will possess strong organizational, communication, and problem-solving skills, along with a deep understanding of vaccine protocols, public health best practices, and the Vaccines for Children (VFC) program. WHAT YOU'LL DO: The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like. Core Duties and Responsibilities ● Plan, organize, and execute vaccination campaigns for students and staff in alignment with district health policies and public health guidelines. ● Collaborate with healthcare providers, clinics, and community partners to facilitate vaccine clinics and ensure availability. ● Maintain accurate and up-to-date records of vaccinations administered to ensure compliance with state and federal regulations. ● Ensure all vaccination efforts are in compliance with local, state, and federal health regulations, including reporting requirements. ● Ensure accurate and timely documentation of vaccine records in CHIRP and SchoolCare, in accordance with state law and IPS protocols ● Track vaccination rates and prepare regular reports for school administration and public health authorities. ● Maintain confidentiality and ensure the security of vaccination records in accordance with health privacy laws (e.g., FERPA, HIPAA). ● Prepare for and oversee audits related to the Vaccines for Children (VFC) program, ensuring compliance with all Indiana Department of Health (IDOH) requirements. ● Review VFC program records regularly to ensure accuracy and completeness in preparation for audits. ● Coordinate with district staff, school nurses, and other stakeholders to ensure all required documentation and practices are in place for successful VFC audits. ● Work with the IDOH during audits to respond to inquiries and provide necessary documentation and data. ● Manage vaccine inventory, ensuring adequate supply and proper storage of vaccines. ● Organize vaccine clinics within the school district, including scheduling, staffing, and ensuring all safety protocols are followed. ● Coordinate transportation and logistical arrangements for mobile vaccination units, if applicable. ● Serve as the main point of contact for students, parents, and staff regarding vaccine-related inquiries and concerns. ● Remain up to date on all required state, federal and local requirements for vaccines in school-aged children. ● Develop and distribute vaccine-related materials to educate the school community on vaccine schedules, benefits, and safety. ● Provide training, support, and guidance for school located vaccine coordinators. ● Coordinate communication efforts between school leadership, health professionals, and the community to promote vaccine awareness and encourage participation. ● Work closely with district health services, school nurses, and other stakeholders to identify vaccine needs and ensure the timely delivery of vaccines. ● Provide support to students and parents in addressing any barriers to vaccination, including transportation or language challenges. ● Collaborate with local health departments and other agencies to stay informed about new vaccination requirements or updates. ● Attend training and presentations related to vaccines and vaccine management. ● Supports the Sr. Coordinator of Health Services with supply ordering. ● Supports the Health Services Operation Coordinator with state reporting requirements. ● Supports schools with scheduling vision, dental and hearing screenings in collaboration with the health department and SLP team. ● Perform duties assigned by the Sr. Coordinator of Health Services and Director of Health Services. "Day In the Life" Overview On a regular day, as the Vaccine Coordination Specialist you might: ● Support the coordination of a school based vaccine clinic ● Discuss vaccination requirements with a parent ● Provide vaccine data for school admin ● Complete vaccine record entry into CHIRP ● Manage vaccine inventory ● Attend a vaccine related training course ● Collect consent and insurance information from a parent ● Monitor and track vaccine storage temperatures WHAT YOU'll BRING: SKILLS AND MINDSETS: As an ideal candidate for this role, you will be able to achieve the following: ● Strong understanding of vaccine protocols, schedules, and regulatory requirements. ● Familiarity with the Indiana Department of Health (IDOH) requirements for the VFC program. ● Excellent communication skills, with the ability to interact effectively with diverse populations, including students, parents, healthcare providers, and school staff. ● High level of organization and attention to detail, with the ability to manage multiple tasks and prioritize effectively. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management. ● Proficiency in Google Docs. ● Ability to maintain confidentiality and adhere to privacy laws, including HIPAA. EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS: ● At least 2-3 years of experience in a healthcare or public health setting, with a focus on vaccine coordination or related responsibilities. ● Previous experience working in a school or district-level health services environment is preferred. ● Experience with the VFC program and preparing for or overseeing audits is highly desirable. ● Certification in public health, healthcare administration, or immunization practices is a plus. FLSA CLASSIFICATION: Exempt ELIGIBILITY FOR REMOTE WORK: Not eligible PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. EEOC STATEMENT: Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work. DISCLAIMER: Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function. For more information about benefits please see the following link:

Created: 2026-04-15