Parish Office Manager - St Thomas the Apostle - Hyde ...

Visit School WebsiteCatholic School SearchThe Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.Hours:Sunday 7:30 AM - 12:30 PMMonday - Thursday 8:00 AM - 4:00 PM, and other hours as necessaryFront Desk and ReceptionGreeting callers and guests, take messages, route calls, and parish emails appropriately.Provide general information and assistance regarding parish activities, procedures, and services.Collaboration and SupervisionCollaborate with staff, office volunteers, ministry leaders, and school staff to execute goals, and projects. Records and Database ManagementMaintain parish files in an organized and timely manner.Record sacramental records and provide copies as requested, following Archdiocesan guidelines.Update Parish database.Record, track Mass intentions, and associate payments for Masses, Weddings, and Funerals.Office AdministrationPerform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings.Maintain minutes of meetings for records.Assist pastor with administrative tasks and calendar management.Prepare correspondence reports and documents using Microsoft Office and Google Docs.Prepare special mailings, invoices, and payment processing.Maintain a parish calendar for all activities.Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates.Prepare collection bags for all services, including second collections, and holy days.Coordinate with maintenance for regular office cleaning and serve as point person for rectory cleaning staff.Collaborate with the pastor and pastoral associate to schedule priests for liturgies.Event SupportAssist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed. Professional ConductMaintain discretion and respect privacy when managing sensitive, personal, financial, or internal matters.Parish Communications SupportAssist with weekend announcements, creation of parish bulletins, and second collection materials.Support parish communications via social media updates and website updates.Additional DutiesPerform other assignments and projects assigned.RequirementsHigh School graduate, GED, or equivalentMinimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education, and related work experience.Strong demonstrated knowledge of Microsoft Office and Google Workplace products.Familiarity with social media platforms and website software.Excellent organizational and time management competencies.Strong verbal and written communications, organizational, multi-tasking and people skills.Ability to work in a team environment and has a "Service Mindset" when working with others.Able to identify issues and propose recommendations/solutions.Can be trusted with highly confidential information.Strong drive to achieve results.Demonstrate understanding, respect, and support of the Catholic Church Teaching, Mission, and Values.The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.This position has an hourly rate of $22.00 to $32.00 per hour. An employee's pay within the hourly range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-04-19