FMS Manager

Schedule: Hybrid M-F full- time, Salary Exempt Position Summary Reporting to the Recreation Division Manager, The Financial Management System Manager (FMS) is responsible for the strategic oversight, administration, optimization, and long-term sustainability of the organization's financial operations within the Recreation department. This role ensures the system supports accurate financial reporting, regulatory compliance, operational efficiency, and data driven decision making. The FMS Manager serves as the primary system owner and subject matter expert, acting as a key liaison between Finance, Information Technology, external vendors, and Regional Centers to ensure the system meets organizational and contractual requirements. Essential Functions System Oversight and Administration Oversee the daily operation, configuration, and maintenance of the Financial Management System to ensure reliability, accuracy, and performance. Ensure system data integrity, security, user access controls, and appropriate segregation of duties. Manage system updates, enhancements, patches, and version upgrades in coordination with internal teams, Regional Centers, and external vendors. Establish and maintain system controls, workflows, approval processes, and audit trail. Financial Operations Support Support and enhance core financial functions including budgeting, general ledger, accounts payable, accounts receivable, procurement, forecasting, and financial reporting. Ensure the system aligns with organizational financial policies, accounting standards, and internal control requirements. Troubleshoot and resolve system related issues affecting financial transactions, reconciliations, and reports. Partner with Finance leadership to ensure system configuration supports operational and reporting needs. Implementation, Integration, and Optimization Lead or support system implementations, upgrades, and integrations with related systems such as payroll, human resources, billing, and reporting platforms. Evaluate and recommend system enhancements to improve efficiency, automation, scalability, and user experience. Document system configurations, business processes, procedures, and controls to ensure continuity and compliance. Identify opportunities to reduce manual processes and improve data accuracy through system optimization. Stakeholder and Vendor Management Serve as the primary point of contact for Financial Management System vendors and external partners. Coordinate with Information Technology, Finance, audit, and program leadership to gather requirements and prioritize system needs. Translate business and operational requirements into functional system solutions and technical specifications. Manage vendor relationships, support tickets, service level expectations, and contract compliance. Reporting and Compliance Ensure accurate, timely, and consistent financial reporting for internal leadership and external stakeholders. Support internal and external audits by providing system documentation, data extracts, controls, and process explanations. Maintain compliance with applicable federal, state, and local regulations, including requirements related to government funding and nonprofit financial reporting. Monitor regulatory or contractual changes that may impact system configuration or reporting requirements. Training and User Support Develop and deliver system training for finance staff and other system users. Provide ongoing user support, troubleshooting, and guidance to promote effective system use. Establish and promote best practices, standardized procedures, and documentation for system users. Leadership and Governance Establish and maintain system governance standards, including access management and role based permissions. Monitor system performance, utilization metrics, and key operational indicators. Prepare reports, analyses, and recommendations for leadership related to system performance, risks, and improvement opportunities. Serve as a trusted advisor to leadership on financial systems strategy and long term system planning. Qualifications Education and Experience Bachelor's degree in Finance, Accounting, Information Systems, Business Administration, or a related field. Minimum of three years of experience working with financial management systems or enterprise financial software. Minimum of two years of experience in system management, lead, or supervisory role preferred. Demonstrated experience supporting financial operations and internal controls. Experience with ERP or Financial Management Systems such as Oracle, SAP, Workday, PeopleSoft, Dynamics, or similar platforms preferred. Experience leading or supporting system implementations, upgrades, or integrations. Experience working in nonprofit, government funded or regulated financial environments preferred. Knowledge, Skills, and Abilities Strong knowledge of financial systems, accounting principles, and internal controls. Advanced analytical, reporting, and problem solving skills. Ability to manage multiple priorities and complex projects. Strong written and verbal communication skills. Ability to translate technical concepts into clear business focused language. High attention to detail with a strong commitment to data accuracy and integrity. Ability to collaborate effectively across departments and with external partners. Proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software tools. Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions. Ability to demonstrate good decision"‘making, problem"‘solving and independent judgment skills. Location This position is located on site at UCP Admin Office located at 4350 Auburn Blvd. Sacramento, CA 95841. Working Conditions and Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions. Working conditions of this position include both performing work in an office environment and outside with travel on UCP fleet or a personal vehicle. The office environment may include constant interruptions and interactions with the admin or recreation team. While performing the duties of this job, the employee is regularly required to sit, talk and hear well enough to converse on the telephone and in person. Use of hands and fingers is required for computer keyboarding, filing, writing and answering telephones, and possession of visual acuity well enough to read instructions. While performing the duties of this position, the employee is frequently exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate. The employee may occasionally lift and/or move up to 25 pounds. Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change or be added at any time per business needs. Equal Opportunity Employment UCP of Sacramento and Northern California is committed to providing a professional work environment free from discrimination and harassment. UCP prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, sex (including pregnancy, childbirth breastfeeding or related medical conditions), gender, gender identity, gender expression, reproductive health decision making, age (40 years and over) sexual orientation, veteran or military status, domestic violence victims, political affiliation, and any other characteristic protected by state or federal antidiscrimination law covering employment. UCP of Sacramento and Northern California complies with all laws related to reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs or practices, in accordance with applicable law. Applicants who require accommodation in the application or hiring process should contact Human Resources for assistance. UCP also complies with California Fair Chance hiring requirements and will consider qualified applicants with arrest and conviction records in a manner consistent with state and federal law. Where applicable, UCP is an affirmative action employer and takes proactive steps to ensure equal opportunity in all employment practices. #J-18808-Ljbffr

Created: 2026-04-20