Event Planner and Speaker Coordinator

Event Planner and Speaker CoordinatorHours: M-F 8:30 am-4:30 pm plus events (We NEVER do events on the weekends, only Tues/Wed/Thurs)Salary: $65,000 This is a role to help plan dinner events and book the speakers for those events.Do you love Event planning? Do you want to meet and be connected with the Who's Who of GovCon, Government, and Military commands? Executive Mosaic is seeking an enthusiastic, high-energy, Event and Speaker Coordinator to assist with booking speakers for our events and managing part of our membership-based executive leadership program. This position will place you in the midst of some of the most high-powered people and exclusive events in the Washington DC GovCon sector.Members are senior executives in the government contracting industry and speakers come from across the government including the Defense, Intelligence, Healthcare communities and more . The successful candidate will communicate daily with their members and work directly with speakers and their teams.As a company we currently book over 150 speakers per year across our events and are growing rapidly. We are looking for a Member Operations and Speaker Coordinator who can not only assist us with our growth but work to improve the process. The successful candidate will work with the speaker while also coordinating all of the event details and logistics to your assigned 4x24 Group members. Our events team is looking for an outgoing, friendly, highly-organized, driven, self-starter to help make this continued expansion a reality. You will be an integral part of the events team and will help with event day coordination and speaker preparation and will ensure we are well-organized, ethics compliant, and have completed the appropriate paperwork required.You must be able to work independently while coordinating alongside the other team members in order to book speakers, run speaker briefings, schedule meetings, and related logistics while following along a well-documented event and speaker coordination program. In addition to coordinating speakers you will also be the day-of-coordinator for the dinner events.Event and Speaker Coordinator Responsibilities:The goal is to research and assist with the coordination of speakers for your assigned 4x24 groupsBook the 4 dinners per year for each of your assigned 4x24 groupsResearch and Identify relevant topics and potential speakers every weekAttend our Executive Mosaic in-person events to understand our audience and experience our eventsRespond to member inquiries and follow up with all member emailsIdentify trends in the government contracting space and plan events around the latest in WashingtonWhen required, send all speaker requests to the Public Affairs Office, Ethics Committee, etcPrepare speakers, their teams and the group's 4x24 chairman with Speaker prep calls prior to every dinnerMaintain accurate records on our speakers - continuously update contact information, handler info, etcLeverage our many existing relationships to identify and secure future speakersConnect with speakers and speakers' teams prior to all eventsOn event days, you will be managing check-in and for 4x24 speakers and members.Member Operations and Speaker Coordinator Qualifications:Bachelor's Degree required1-3+ years of experience in events or an administrative office position (Executive Assistant, Office Administrator, etc)Proficient in Microsoft Office - Word, ExcelExperience with CRM (1 year)High organized, and responsible, you must be able to track and manage multiple events and their timelines simultaneouslyExcellent oral and written communicationResearch ability to help find the best speakers and sponsorsJob Type: Full-time401(k)401(k) matchingDental InsuranceHealth insurancePaid time offVision InsuranceSchedule:Monday to Friday 8:30AM - 4:30PM plus eventsAbility to commute/relocate;Tysons Corner, VA 22182: Reliably commute or planning to relocate before starting work (Required)

Created: 2026-05-13