Preaward Research Administrator

Proposals: Assist in COERA Preaward activities. Assist faculty members, students, and other researchers with the preparation and submission of new, transfer, competitive renewal, and competitive continuations grant and contract proposals to a sponsoring agency, company, or foundation. Research the submission process for each application, including rules, regulations, and requirements for each sponsor, as well as the individual program announcement. Communicate with the sponsor if questions about the rules/guidelines arise. Meet/confer with the researcher to establish a budget planning and proposal docs for proposal submission. Create a detailed proposal budget and budget justification. If a subaward is proposed, communicate with the subaward organization in order to procure the requisite documents, budget, and assurances. Review proposal documentation for RFP required formatting and content inclusion including biosketches, research portions, and other sponsor-required documents. Prepare the grant application via the electronic submission portal for each sponsor and upload the requisite documents. Create an electronic UT RMS Funding Proposal (FP) form and coordinate with OSP regarding the proposal approvals. Act as an advocate for the Principal Investigator throughout the submission process. Coordinate with the researcher to prepare any required Preaward documentation as requested by a sponsor.Award: Monitor and liaise between PI and OSP for provision of conflict of interest and human subjects documentation. Manage unfunded agreements and create and submit electronic UT RMS Agreement record. Aid researchers and COERA Senior Award Research Administrator with all award transitions, questions, and clarifications as needed. Prepare and coordinate subaward agreements and subaward agreement monitoring under sponsored projects. Schedule and coordinate award kickoff meetings with Senior Award Research Administrator and Senior Postaward Research Administrator. Request credit, spend available, and account adjustments that require award team review in UTRMS. Post Award: Liaise with Senior Award Research Administrator for ease of transition between team members. Cross-train and assist cross-office work as needed.Other: Prepare and disseminate (through presentations, listserv, website, etc) training, guidance, and informational materials for faculty and staff on sponsored research. Research and distribute grant opportunities as time allows. Provide sponsor, university, or other regulation updates to faculty as needed. Attend mandatory weekly/monthly meetings for team planning and office functionality. Attend conferences, presentations, and related campus organizations for research administration topic in order to stay abreast of new rules and trends in the university research administration world.

Created: 2025-09-09