Senior Departmental Buyer

include reviewing and approving purchasing requisitions, drafting and negotiating contracts and purchase orders, and overseeing the entire procurement process. The selected individual will maintain direct communication with campus clients and suppliers, ensuring proactive involvement throughout. Important skills for this position include efficient problem-solving, effective communication, integrity, teamwork, and a positive attitude.Youll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If youre the type of person that wants to know your work has meaning and impact, youll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas: a defined benefit retirement planAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardFor more details, please see: and .Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.PurposeThe Senior Buyer will support various BFS units/customers by executing purchasing duties in accordance with The University Handbook of Business Procedures, state rules, and regulations. Responsibilities include processing requisitions, securing bids, making awards for routine purchases, developing and maintaining vendor relationships, and communicating purchasing details and updates with customers and vendors. The role also involves following up on the receipt of materials and supplies, ensuring deliveries meet expectations, and performing other related duties. The candidate must stay current with changes to HBP 7.ResponsibilitiesPurchasing Work with clients to create and finalize all procurement methods available to purchase goods and services, including utilizing pre-established contracts, including Group Purchasing Organizations and cooperative agreements that may provide the best value to the University. The position will create, issue, and manage the entire procurement process from issuance of the solicitation through execution of purchase order or contract, and including the post award contract life cycle.Ensure compliance with all procurement requirements, which apply to The University of Texas at Austin.Provide expert guidance and consultation to all areas including internal and external customers regarding procurement and opportunities. Stay updated on developments in the procurement field by participating in professional development. Build and maintain relationships with suppliers to stay informed about market trends. Keep a working knowledge of relevant laws, regulations, and internal policies or procedures. Engage actively in assigned committees and meetings within the Business and Financial Services department..Ensure the proactive engagement and creation for maximum opportunity for Historically Underutilized Business (HUB) and Federal Small Business (SB) firms.Effective Communication Communicates with supervisor to maintain timely and accurate work processes.Provides timely and effective communication to customers, suppliers, and co-workers.Replies to ema ls promptly and professionally.Proactively meets with customers and employees to understand business needs and mitigate issues. Promptly notifies appropriate personnel about any issues or pending problems.Provides professional purchasing guidance to customers when necessary.Administrative Duties Takes initiative to learn new processes and proposes process changes and/or improvements.Displays strong organizational and time management skills.Maintains punctuality and minimizes unplanned absences.Maintains State Purchasing Certification.Performs other duties, including special assignments, as required.

Created: 2025-10-04