Administrative Associate

ITBO Accounts Payable: Act as the primary resource for processing vendor payments, staff expenses, and any accounts payable matters. Utilize existing UTs DEFINE system to process payment vouchers and reimburse UT employees for business expenses. Track all vouchers and POs on spreadsheets.ITBO Purchasing: Assist with procurement. Utilize UT Market, PointPlus, and UTs Pro-card to process orders for department. Serve as contracts backup to Sr. Administrative Associate.ITBO Travel Specialist: Facilitate travel arrangements for IT managers and staff when needed. Process RTA approval requests, and travel reimbursements. Create VE5 documents in DEFINE prior to travel and create VP5 reimbursement documents after travel. Keep track of all documentation and statuses on spreadsheets.ITBO Event Assistance: Process department OOEF's and assists ITBO Major Projects Administrator, Executive Assistant and Senior Administrative Associate with events as needed for backup. Process all department expenses post event. Backup event planning to Special Projects-Communications Coordinator and ITBO EA - arrange catering, rooms, and logistics for successful events.Other Duties as Assigned: Assist the Executive Assistant and Sr. Administrative Associate with tasks and projects as needed. Support other department administrative office staff by assisting with various projects, serving as back up to Executive Assistant and Senior Administrative Associate as needed. Monitor and purchase office supplies.

Created: 2025-11-15