Senior Academic Program Coordinator, Astronomy ...

Undergraduate Students. First point of contact for undergraduate students, assisting with advising students and faculty, registration, scholarships, and awards coordination. Provides administrative support to the Undergraduate Studies Executive Committee (UGSEC) assisting with all undergraduate program matters. May assist with coordination of summer undergraduate research programs. Serves as departmental sponsor for the Astronomy Students Association (ASA).Graduate Students. First point of contact for all prospective graduate students, providing information about programs and admission procedures. Coordinates all phases of graduate admissions for department, working closely with the Graduate Admissions Committee, department chair, and faculty recruiters. Plans and executes annual graduate recruiting events, including group seminars, interviews with faculty, official dinners, and host reimbursements.Graduate Studies Coordination. Assists the Graduate Studies Committee (GSC) students and faculty with clarification and interpretation of institutional rules and regulations. Advises students on various related matters. Assists undergraduate and graduate students with registration matters, including class enrollment, adds and drops, tuition payments, waivers and bars. Serves as liaison to the International Office, Graduate School, Graduate and International Admissions Center (GIAC) and Registrar's office.Course Scheduler. Serves as course scheduler for all AST courses, working with the graduate and undergraduate faculty course schedulers to make sure that all course offerings and updates are entered into Class Manager.Academic Administration. Provides administrative support for all academic related matters. Writes correspondence and reports, assists with grade reporting and class rosters, and serves as Course Evaluation System (CES) and Faculty and Student Electronic Tracking (FaSET) administrator. Attend graduate coordinator meetings, prepare statistical information for various organizations, prepare miscellaneous reports, and perform other job-related duties.Student Funding. Coordinates the department's graduate student funding in coordination with the chair and the business and human resources offices, including teaching assistants (TA), graduate research assistants (GRA), scholarships, fellowships and award programs. Monitors thedepartment's graduate excellence funds for tuition, travel and recruitment allocations.Departmental Administration. Maintains content on departmental academic web pages. Supports other team members as needed. Performs other related functions as assigned.

Created: 2025-11-15