Senior Administrative Associate, MBA Program ...

Administrative Support to Full-Time MBA Program Leadership Provide comprehensive administrative support including scheduling meetings and managing complex calendars, coordinating resources, and preparing reference materials for the Senior Assistant Dean of the Full-Time MBA Program and the Associate Dean for Graduate Programs. Collaborate with internal and external partners to align engagement with Full-Time MBA student schedules.Build and maintain strong relationships with students, faculty, staff, and alumni.Assist with surveys and program assessment initiatives, ensuring timely data collection and accurate reporting.Events, Logistics, Special Projects and InitiativesManage the administrative/operations of area events and logistics. Collaborate with other MBA functional area events to provide feedback regarding dean-level input and concerns. Responsible for administrative area budget, review and anize and coordinate MBA Program events, meetings, and special activities including Lunch and Learns, staff development and other events on behalf of the Associate Dean and Sr. Assistant Dean for Full-Time MBA Program. Prepare and distribute agendas and handouts, arrange room reservations, catering, and other administrative details.Lead strategic initiatives and projects that are high priority, lacking necessary resources, or of strategic impact.Oversee Hildebrand MBA special events and programs on behalf of deans.Lead team operations for Graduation Committee meetings, including manage VIP visits and travel arrangements for graduation speaker.Process awards for student competitions, requiring attention to detail and comprehensive execution with multiple external stakeholders.Oversee Texas Business Hall of Fame (not McCombs) relationship and scholarship process.Provide additional support for program office initiatives that include, but are not limited to: MBA Alumni Ambassador Awards, Poets and Quants Best and Brightest, Endowed Excellence Funds, Leadership and Service Award.Core Faculty Support for Full-Time MBA ProgramMaintain and update Canvas page for the Full-Time MBAs core faculty.Coordinate Core Coordination Lunches.Provide faculty with program resources, cohort lists and student rosters, printing, lockers, etc.Coordinate logistics for faculty meetings including room reservations, catering, agendas, handouts, and timely communication.General Academic and Program Operations SupportSupport MBA Program Offices Director of Operations as back-up manager for office needs, staff meetings, and front desk management.Collaborate with other staff to provide counsel on administrative matters or decisions affecting interdepartmental relationships.Maintain a Welcome Aboard handbook for all new hires and employees.

Created: 2025-11-15