Graduate Assistant for Sponsored and Exchange Programs

Event Planning and Execution: Collaborate with the SEP Senior Program Coordinator to plan and execute events for exchange and sponsored students. Propose and implement programs and activities: Schedule presenters and coordinate event logistics. Create and distribute surveys using Qualtrics. Maintain and monitor RSVPs. Make catering arrangements. Research and implement necessary technical components for events.Program Coordination and Leadership Development: Lead the planning and execution of the Keep Austin Global exchange student program. Develop leadership and coordination skills through hands-on project management.Student Communication and Support: Assist with general correspondence and communication related to the exchange nomination, application, and review processes. Guide incoming exchange students through the admission process via email communication. Review student-submitted forms used in the issuance of immigration documents.Data Management and Reporting: Update and maintain sponsored and exchange student databases and Excel files. Track and report weekly program statistics.Social Media and Student Engagement: Manage the Exchange Facebook/WhatsApp group. Create strategies and content to increase student engagement on the platform.Procedure Documentation and Workflow Improvement: Maintain comprehensive internal records of updated procedures. Research and recommend improvements to streamline workflows and improve clarity of information for students and partners.

Created: 2026-04-04