eCommerce Payment Specialist

Review and reconcile monthly assigned UT Market vendor statements to clear outstanding invoices and/or credit memos by reconciling to DEFINE and to Jaggear. Determine the reason outstanding invoice remains not paid and try to resolve issues, such as requesting a UT Market invoice to be sent that was not received, request proof of delivery, request copies of credit memos, and send emails to departments about status of receipt documents.Ensure prompt payment of UT Market invoices by processing credit memos in DEFINE, flipping purchase orders to create electronic invoices not received electronically in Jaggaer and daily downloading of the VPU successfully created report, and of the VPU error creation report. Resolve all error messages triggered when approving VPU documents via email to the department and follow up to ensure VPU document are final approved. In addition, manually push out matched invoices from the match exception folders in Jaggear before 5:00PM each business day to be processed by the nightly batch job.Primary responder to email requests sent to group email address by departments and vendors to include requesting PDF copies UT Market invoices from vendors for SPAA, create receipts as needed and create electronic invoices in Jaggear as needed.Review and process credit memos as needed for UTMarket Orders on VP1 payment documents. Create Excel spreadsheet of Unmatched Invoices to email Chemistry department on the 1st and 15th of every month.Assist with other duties as assigned by supervisor such as review for approval other types of payment documents in AP as needed or check, sort and scan invoices received via US mail and campus mail or make deposit runs.Other related functions as assigned

Created: 2025-11-15