Staff Accountant, Texas McCombs

Financial Transaction Processing and OversightManage accounting functions for MSBF and TEE, including vendor payments, customer deposits, instructor payments, payroll-related tasks, and other disbursements.Track program-level financial activity to ensure timely and accurate processing of payments, revenue, and contracts.Review and verify supporting documentation for all expenses, ensuring compliance with Foundation policies and proper coding.Enter and maintain financial records in QuickBooks and reconcile to university systems and bank accounts.Financial Reporting, Analysis, and ReconciliationPrepare routine and ad hoc financial reports for internal leadership, external partners, and auditors.Monitor financial activity for accuracy; resolve errors and discrepancies.Reconcile general ledger accounts and perform month-end and year-end closing procedures.Assist in preparation for the annual audit and with financial schedules for the Foundations annual report.Gift and Donation ProcessingProcess and track gifts and donations to the Foundation; maintain accurate donor records.Prepare and distribute donor acknowledgement letters in coordination with development munication and Stakeholder CoordinationCoordinate with TEE program directors, coordinators, and administrative staff regarding contracts, purchasing, travel, and entertainment expenses.Maintain regular communication with the Financial Officer to provide updates, escalate issues, and confirm priorities.Record-Keeping and Project SupportOversee MSBF financial and administrative records, supporting fully electronic files using SharePoint and shared drive.Participate in special projects related to financial systems, reporting enhancements, or process improvements.Other Duties as AssignedSupport general business operations of MSBF and TEE as needed, particularly during periods of high volume or strategic initiatives.May engage with MSB Foundation Board of Trustees members and meetings.

Created: 2025-11-15