Senior Subaward Negotiator, Office of Sponsored ...

SUBAWARD AGREEMENT/CONTRACT NEGOTIATIONIndependently drafts, reviews and negotiates new subrecipient agreements for compliance with University policies, federal and state law and regulations, including terms regarding intellectual property, publication, insurance/indemnification, export control, governing law, disputes, budget, invoicing and dependently drafts, reviews and negotiates non-financial subrecipient agreements, including PI Changes, No-Cost Extensions, etc., to align with University policies, and federal and state law and dependently submits detailed written exceptions and recommendations on contractual language in a timely manner to sponsors; coordinates negotiation meetings, as required, regarding contractual language with sponsors/contracting party legal offices, technical representatives and University researchers.Works collaboratively, under minimal supervision, with teams within Office of Sponsored Projects and appropriate University offices in the review and handling of various contractual issues (e.g., Discovery to Impact, Risk Management Office, Research Security Office, Office of the Vice President for Legal Affairs and The University of Texas System Office of General Counsel).SUBAWARD COMPLIANCEMonitor and assess potential financial compliance risks of subrecipients of sponsored projects.Maintain and implement standards for attainment of subrecipient monitoring goals and objectives in accordance with federal regulations and institutional requirements.Recommend new policies and procedures for improvement of subrecipient monitoring.Review documentation upon receipt of agreement for compliance with University policies, federal and state law, including issues related to environmental health and safety, human subjects (IRB), animal subjects (IACUC), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costs.Coordinate with Export Control Officer on review of potential export control risks arising from subaward agreements/MUNICATION Respond, acknowledge, email, or phone communication within 2 business days and communicate results of follow-up as appropriate. If volume does not permit timely follow up, communicate with Sr. Manager and/or Associate Director of Contracting for assistance or guidance.Act or forward correspondence as appropriate in a timely manner.Follow up on status of outstanding actions in a timely manner.Send appropriate award information to the department or sponsor, as requested.Demonstrate the ability to communicate effectively both orally and in written form.Serve as a contracts subject matter expert and resource to campus; respond to inquiries or requests for information in a timely manner.CONTRACT MANAGEMENTEnter and maintain thorough and accurate documentation, data and negotiation notes related to agreement and modification actions into UT Research Management Suite (UTRMS) and E-Share Repository.Enter and maintain data and notes related to contract/agreement, modifications into UTRMS Log Correspondence in a timely manner.Save pertinent budget, compliance, and contract/agreement documents into E-Share.Save electronic communications, including contract negotiations, PI Memos, etc. into E-Share.Assist in training other Negotiators in processes related to electronic documentation and routing.OTHERTrain negotiators and administrative staff on Subaward team.Assist the Sr. Subaward Manager and Associate Director of Contracting with drafting training materials, such as standard operating procedures, guidance documents.Participate in professional development and attend conferences to remain current with standard and overall University, local, state and federal guidelines and regulations.Other duties as assigned.

Created: 2025-11-15