Executive Assistant

Fort Lauderdale HotelOpening in Fall 2025, Omni Fort Lauderdale will provide South Florida with 120,000 square feet of event space, new food and beverage options, a Natural Spring inspired full-service spa and entertainment pedestrian plaza featuring high-end shopping, amphitheater, charter boat docking and beautiful promenade. The new iconic landmark offers unforgettable views of the Atlantic paired with unrivalled convenience and intelligently designed meeting spaces. The hotel will be directly connected to the Broward County Convention Center, immediately adjacent to Port Everglades cruise terminal and less than two miles from Fort Lauderdale Airport.Omni Fort Lauderdale is seeking an organized and detailed Executive Assistant to join the opening team of our brand-new luxury resort!The Executive Assistant supports the General Manager, Director of Sales & Marketing, and Executive Committee. This individual performs extensive administrative tasks including distributing reports/correspondence, handling confidential information, managing schedules, coordinating guest relations, maintaining files, coordinating travel arrangements, and reserving guest rooms + dining accommodations for applicable site visits while partnering with our group Sales Managers for site-inspection coordination and execution.Our ideal candidate will be detail-oriented, efficient, eager to learn/grow, and capable of multitasking in a fast-paced environment.Assistant to the General Manager, Director of Sales & Marketing, and Executive CommitteeCommunication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivablesResponsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, project expenditure approval forms (PEA), and other confidential correspondence as necessaryand distributing in a timely and efficient mannerManage schedules for the Executive Committee and ensure that all directors and managers receive messages and appointments in a timely mannerManage day-to-day guest relations and corporate guest relations, all external guest correspondence and internal communications, including Daily Medallia Reports, ELMER, Synergy input and Reports, and Guest AlertsMaintain guest relations files and ensure that all information is included in the file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.Manager Gift Certificates and maintain Gift Certificate Log to include value, purpose, date issued, and date redeemedManage Donation Requests for the PropertyCoordinate all travel arrangements including reservations, transportation, amenities, and in-house meetings and events for VIP’s, corporate and ownership visitsAssist with Birchstreet PO Ordering and managing costs for A&S and A&GMaintain reader files for upcoming meetings, VIP guests, meetings and events, etc.Maintain hotel licenses, permits, contracts and certificates of insuranceMaintain Communications for all managers and supervisors, including ordering, coding and billingAssist General Manager in managing PowerPoint Templates and content collectionPerform other duties and special projects as assigned by the General Manager and Director of Sales & Marketing contributing to the overall success of the teamAssociate or advanced degree in business or hospitality preferredPrevious hotel sales administrative experience preferredMust have good organization skills, attention to detail, and the ability to multi-taskAbility to maintain strict confidentiality and manage multiple prioritiesMust maintain a professional business appearance, attitude, and performanceMust be able to work independently with minimal supervisionMust have excellent written and oral communications skillsWillingness to learn and build upon existing administrative, sales, and customer service skillsProficient in Microsoft Office including Excel, Word, PowerPoint and OutlookMust have the ability to work extended hours when neededThis position is a full-time, on-site position with no work from home flexibilityOmni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCP's Pay Transparency Nondiscrimination policy statementIf you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

Created: 2025-09-11