Subaward Negotiator, Office of Sponsored Projects

SUBAWARD AGREEMENT/CONTRACT NEGOTIATIONIndependently drafts and negotiates new subrecipient agreements for compliance with university policies, federal and state law, and regulations, including terms regarding intellectual property, publication, insurance/indemnification, export control, governing law, disputes, budget, invoicing, and dependently drafts, reviews, and negotiates subrecipient agreements amendments/ modifications to align with university policies, and federal and state law and dependently submits detailed written exceptions and recommendations on contractual language in a timely manner to sponsors; coordinates negotiation meetings, as required, regarding contractual language with sponsors/contracting party legal offices, technical representatives, and University researchers.Works collaboratively, under minimal supervision, with teams within Office of Sponsored Projects and appropriate University offices in the review and handling of various contractual issues (e.g., Discovery to Impact, Risk Management Office, Research Security Office, Office of the Vice President for Legal Affairs and The University of Texas System Office of General Counsel).COMMUNICATIONRespond, or acknowledge, email, or phone communication within 48 hours and communicate results of follow-up as appropriate. If volume does not permit timely follow-up, communicate with Sr. Subaward Manager and/or Associate Director of Contracting for assistance or guidance.Act or forward correspondence as appropriate in a timely manner.Follow up on status of outstanding actions promptly.Demonstrate the ability to communicate effectively both orally and in written form.Serve as a contract subject matter expert and resource to campus; respond to inquiries or requests for information promptly.SUBAWARD MANAGEMENT Enter and maintain thorough and accurate documentation, data and negotiation notes related to agreement and modification actions into UT Research Management Suite (UTRMS) and E-Share Repository.Enter and maintain data and notes related to contract/agreement, modifications into UTRMS Log Correspondence promptly.Assist with coordination of Federal Funding Accountability and Transparency Act (FFATA) reporting for the University, including assisting in development of FFATA reporting process in electronic grants and contracts management software (UTRMS).Save pertinent budget, compliance, and contract/agreement documents into E-Share.Save electronic communications, including contract negotiations, PI Memos, etc. into E-Share.Assist in training other Negotiators in processes related to electronic documentation and routing.RESEARCH COMPLIANCE Review documentation upon receipt of agreement for compliance with University policies, federal and state law, including issues related to environmental health and safety, human subjects (IRB (Institutional Review Board)), animal subjects (IACUC (Institutional Animal Care and Use Committee) (Institutional Animal Care and Use Committee)), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costs.Coordinate with Export Control Officer on review of potential export control risks arising from agreements.Other related functions as assignedParticipate in professional development and attend conferences to remain current with standard and overall University, local, state and federal guidelines and regulations.Other duties as assigned.

Created: 2025-09-12