Assistant Facilities Manager

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves:As an Assistant Facilities Manager at JLL on our dedicated Amazon account team, you will manage a comprehensive range of soft services while providing essential support to ensure efficient and effective site operations within our Integrated Facility Management business line. This dynamic role combines operational leadership with customer service excellence, requiring you to oversee reception, mail operations, meeting & events, cleaning, waste management, and food services while maintaining direct vendor relationships and managing trouble ticket requests. You will play a crucial role in JLL's mission to deliver innovative real estate solutions by ensuring exceptional facility operations that support Amazon's business objectives and create outstanding workplace experiences for their employees.What your day-to-day will look like:Manage teams providing first-line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, and vending & food servicesMonitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues and cost estimatesConduct weekly walk-rounds with vendor cleaning managers to ensure quality standards are maintained and manage Trouble Ticket requests promptly per SLAsManage daily health & safety issues including scheduled meetings, fire drills, safety equipment maintenance, and training record keepingProvide travel and visitor support interfacing with approved hotels while assisting global travel managers with information gathering and staff communicationOrganize internal and external client events while managing quality of conferencing facilities and food/kitchen operations with housekeeping directionRaise purchase orders, manage Wiki pages and communication channels, and deputize for Building Operations Engineer/Facilities Manager when neededRequired Qualifications:Diploma or degree level educationKnowledge of Facilities/Office Services Coordinator role responsibilitiesPrevious experience working in high-profile corporate environmentsPrevious reception or hospitality experienceStrong problem-solving skills with good decision-making abilitiesExcellent written and verbal communication skillsProficiency in spreadsheet and word processing applicationsPreferred Qualifications:Experience in integrated facilities management or soft services coordinationBackground in vendor management and contract oversightKnowledge of health and safety regulations and compliance requirementsExperience with trouble ticket systems (Remedy or similar helpdesk platforms)Familiarity with event planning and conference facility managementUnderstanding of cleaning standards and quality assurance processesExperience with travel coordination and hotel management interfacesLocation: OnsiteAt JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each othe

Created: 2025-09-12