Coordinator, Maintenance Services

JOB REQUIREMENTS: Duties and Responsibilities Collaboration withleadership: a. Assist with specific projects under the direction ofleadership. This can include, but is not limited to, maintenance andrepair projects, physical space inventories, and reviews and assessmentsof building conditions. b. Create and execute project plans utilizinginternal shops and/or external contractors. Organize and direct work asneeded. Provide ongoing feedback and follow up as needed to internalcustomers and project teams. c. Attend Maintenance Shop Meetings toassist with ongoing projects within Mechanical Maintenance and GeneralMaintenance teams. Monitoring ongoing physical operations of assigneduniversity-owned facilities: a. Through regular building tours, and incollaboration with Associate Directors and Service Managers, inspectscleaning and maintenance activities and work. Coordinates functions withFacilities Planning and Management to achieve effective programs andschedules. Takes corrective actions to ensure the effectiveness of work.b. Authorizes repair work and the purchases related to these repairs,whether as individual or as standing purchase orders. c. Recommendsshort and long-range plans for physical improvements of all facilitiesand of the major equipment within the facilities. Functioning as aliaison to the Office of Residence Life and Conference Services toenhance understanding of, and response to, residential facilities: a.Works in conjunction with the Office of Residence Life to improve thedelivery of services to students living in university-owned housing. b.Provides ongoing training and support to the professional Residence HallDirector group in the areas of facilities maintenance and management. c.Assists with training of Facilities Manager group both during summertraining and ongoing through the academic year. d. Prepares schedulesand plans summer turnover work in conjunction with multiple maintenanceshops and outside contractors to achieve effective work, includingpaint, carpet/flooring, mattress, and furniture replacement and repair.e. Directs the readiness portion of the summer conference program,including room cleanliness, room set-up, key preparation and packeting,room turnover, linen management, luggage storage, and supplying studentsfor front desk staffing. f. Schedules, tracks, and follows up on theprogress of facilities-related projects occurring in on-campus housing.g. Presents weekly reports and updates to the Office of Residence Lifeprofessional staff regarding residential facilities h. Provides ongoinginformation and communication regarding facilities projects in andaround university-owned housing that may affect the department.Supervising the Student Operations Crew (Academic Year and Summer): a.Schedules and coordinates the efforts of 5-10 students working in thebuilding facilities and physical plant operations (academic year). b.Hires, trains, and supervises student staff. Makes staff available toother service areas as needed. c. Oversees the day-to-day activities ofSummer Crew, including supervising 30-40 student workers, schedulingtasks, training students, directing resources and efforts to completethe summer turnover process, and assisting with summer conference needs;in conjunction with mechanical maintenance, general maintenance, andcustodial operations. d. Selects, works closely with, and develops 6-8students for increased leadership as it relates to facilitiesmanagement. e. Approves timesheets, time off, and monitors payroll forstudent employees. The Coordinator, Maintenance Services' scope alsoincludes: Serving within the weekend on-call rotation with otherfacility staff. Assisting as needed in emergency after-hours response.Assisting leaders with follow-up action to problems identified as

Created: 2025-10-04