Coordinator, Facilities

Position Summary: This position interacts with all facilities personnel and provides a value added service to the Facilities and Maintenance Department. Supports the department through purchasing parts, organizing and filing paperwork, maintaining phone lists, managing information in CMMS, Ariba, SAP and various financial recap summaries and performing other roles as defined. Essential Duties & Responsibilities As a Coordinator, Facilities and Maintenance responsibilities and typical activities will include, but are not limited to the following: Effectively oversee the inventory module of the order system (vendor parts & services), expedite, track, and close out purchase orders Conduct spare parts inventory accuracy on a quarterly basis campus wide Independently seek out parts from vendors, obtain pricing and place orders. Able to independently research invoice payment status using Ariba/SAP Issue, reconcile and report status monthly for all BPOs (Blanket Purchase Orders) for Facilities and Maintenance Organize and file paperwork as necessary Maintain emergency phone lists Provide accurate financial summaries as requested Assist in analyzing of data by developing reports and graphs Assist with other duties as requested. Experience, Skills & Knowledge Knowledge and/or Key Competencies preferred: Ability to communicate effectively with individuals and groups with varied educational, technical, and operational backgroundsEffective verbal and written communication skillsUnderstand needs from requests and provide expected deliverablesProvide regular and complete status updates, deliver results on time and on budgetDetail oriented: ensures information and reports delivered are both accurate and timelyDemonstrated attention to detail and organization skillsAccept ownership for decisions madeSelf-motivated to seek out work when not busyAble to carry out directed work with little supervisionAbility to surface issues and follow through to resolutionStrong time management skillsProficient with multiple software systems, capable of importing into Excel; can link fields from different tables; can calculate new fields in support of analytic needs; can provide concise, organized, and meaningful reports and toolsStrong sense of urgencyAbility to recognize process irregularities and report to your manager Education and experience preferred: Previous PC experience in Microsoft OfficeKnowledge of facility operations Description of Work Conditions: This position requires the individual to be ready to start work on-time dailyInside warehouse environment, normal office environmentMay on a continuous basis walk, bend, push, pull and lift up to thirty pounds (30lbs) while practicing proper safety proceduresNoise level in the work environment is usually moderate Travel Required: Less than 40% (local, between buildings) Ralph Lauren will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance laws.

Created: 2025-10-04