Office Manager

Overview Seeking a Part Time Office Manager on our Saratoga Springs Social Ministry Team Our Part Time opportunities offer: + Generous time off every year including 14 paid holidays, vacation time and sick time + Employer funded Pension Plan (company contributions begin after 1 year of continuous employment) + Tax Deferred Annuity (403B) + Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life SCOPE AND PURPOSE OF POSITION: The Office Manager serves as a support person to the Corps Officers at The Salvation Army in Saratoga Springs and is responsible for office management duties, including ordering supplies, sending thank you correspondence relating to mail appeal, inputting donation data entry, preparing weekly financial deposits, reporting on grants, coordinating volunteers, recording and reporting statistics, and providing general office and secretarial duties for the Department. This position is responsible to provide a welcoming, compassionate, and well-organized atmosphere to the front office of The Salvation Army. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Coordination, oversight, and organization of all volunteers + Ordering of office supplies + Assist all who come to the front desk, courteously screen in direct calls and take detailed messages + Maintain a neat office area + Make appointments for emergency assistance clients + Report on grants + Assist with seasonal applications and Christmas distribution + Maintains the confidentiality of clients, shelter/programs, agency, and/or The Salvation Army + Receive all monetary and in-kind donations that are brought into the Salvation Army and keep appropriate records for each + Write and send thank you postcards to donors + Accept and put away physical donations + Accept packages and faxes in notify intended recipient + Submit billing information for health home clients as necessary + Any other duties deemed necessary by their Corps Officers Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS. u00b7 Willingness to uphold and support The Salvation Army's mission and ministry u00b7 Associate degree and at least three to five yearsu2019 experience in relative work preferred u00b7 Proficient in Microsoft Word, Excel, Mail Merge and PowerPoint u00b7 Strong interpersonal skills; Applies tact in diplomacy in dealing with internal and external constituents u00b7 Strong attention to detail and accuracy u00b7 Superb written in verbal communication skills u00b7 Comfortable in high profile situations as well as with u201csleeves rolled upu201d u00b7 Ability to operate independently - self-motivated, self-management u00b7 Highly organized u00b7 Able to handle multiple tasks in a fast-paced environment u00b7 Training in food safety and food handling through Health Department, as needed We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Job LocationsUS-NY-Saratoga Springs Job ID 2025-13938 Category Administrative Compensation Total compensation exceeds the stated base annual salary (or Hourly rate) range. Compensation Min USD $19.00/Hr. Compensation Max USD $19.00/Hr. Type Regular Part-Time

Created: 2025-10-04