Department Administrator & Events Planner

Position Summary:This position is responsible for providing daily administrative support to the Vice President, Worldwide Marketing & Service and overall department. Plans and coordinated local and global team meetings and events.Key Accountabilities:Administrative Functions:Perform standard, advanced and confidential administrative duties for Vice President, WW Marketing & Service, requiring broad experience, skill and knowledge of the organizations policies and practicesFinalize and circulate internal department communications such as Marketing Information, Service Information, Breaking News and other communications as appropriateManage purchase orders and maintain Finance Asset inventory and Computer Asset inventoryOrganize and support the onboarding of new hiresResponsible for the maintenance of department contracts, vendor agreements and third-party service provider agreements.Maintain and update the department training program.Ensure compliance of the marketing processes with the Company Code of Ethics and with Laws and Regulations.Manage office and cube assignments and cube size relating to expansions and reconfigurations and new hire requirementsEvents Planning Functions:Plans and coordinates local and global department events, including: logistics, venue planning and selection, attendee registration and tracking, materials supportProcures and coordinates vendor services. Coordinates facility/exhibit set-up, equipment and catering requirements. Provides on-site event support, as needed Provide travel assistance to department members for select eventsBudget managed (if applicable)Department Meetings and Events Budget(s)Internal Networking/Key relationshipsExecutive Administration TeamFacilities Legal and ComplianceQuality and RegulatorySkills & Capabilities:Strong communication skills and professional demeanor. Excellent level of business acumen as exhibited in solid decision making capabilities. Self-assurance and presence to interact with all levels both inside and outside the organization.Capable of representing the company with vendors and outside consultantsExcellent planning and organizational skills.Integrity and the ability to maintain the highest level of confidentiality.Advanced computer literacy in pc software including Microsoft Excel, Word and PowerPoint.Team player with willingness to jump in and assist where needed.Minimum Knowledge & Experience Required for the Position:Education: Bachelor's Degree preferred (Liberal Arts or Business focus)Experience:Minimum 5 years’ experience providing executive level administrative supportMinimum of 5 years’ experience coordinating and managing large meetings and eventsExperience managing projects of varying scope and size. Exhibited ability to initiate problem solving and to engage resources as appropriate to accomplish goals.Experience managing capital budgetsAdditional Skills/Knowledge:Language: Fluency in English requiredInternational Mobility:Required: NoTravel requirements:No travel required

Created: 2025-10-04