Legal Billing u0026 Collections Specialist

u003cdivu003eu003cpu003eThe Legal Billing and Collections Specialist will work closely with attorneys, clients, and internal teams to manage the billing process, implement client billing guidelines, and support collections efforts. This position is ideal for a self-starter with excellent attention to detail, strong communication skills, and the ability to work efficiently in a deadline-driven legal environment.u003c/pu003eu003cpu003eRESPONSIBILITIESu003c/pu003eu003culu003eu003cliu003eGenerate and review monthly pre-bills; verify billing rates prior to distribution.u003c/liu003eu003cliu003eEdit, finalize, and submit client invoices via mail, scan, or e-billing platforms.u003c/liu003eu003cliu003ePrepare and track write-off requests as needed.u003c/liu003eu003cliu003eProvide expense documentation to accompany invoices.u003c/liu003eu003cliu003eProcess revised invoices at the request of attorneys or clients.u003c/liu003eu003cliu003eInterpret billing guidelines from client contracts and implement them in Excel tracking sheets.u003c/liu003eu003cliu003eUpdate client budgets and billing parameters in the firm’s billing system.u003c/liu003eu003cliu003eAdjust time entries based on attorney or client feedback.u003c/liu003eu003cliu003eCalculate and apply annual rate increases for assigned clients.u003c/liu003eu003cliu003eRespond promptly to billing and payment inquiries from attorneys and clients.u003c/liu003eu003cliu003ePrepare daily deposits and post cash receipts, including electronic filing of backup documents.u003c/liu003eu003cliu003eAssist team members with their assigned billing lists Track and manage accounts receivable to meet collection targets.u003c/liu003eu003cliu003eCoordinate with attorneys and communicate directly with clients regarding outstanding invoices.u003c/liu003eu003cliu003eMaintain accurate electronic records and documentation using iManage and billing systems.u003c/liu003eu003cliu003eManage multiple billing and collections projects with minimal supervision.u003c/liu003eu003cliu003eProvide support to the finance team and perform additional tasks as assigned.u003c/liu003eu003cliu003eWork overtime when necessary to meet deadlines.u003c/liu003eu003c/ulu003eu003cpu003eQUALIFICATIONS:u003c/pu003eu003culu003eu003cliu003eMinimum of 3 years of experience as a Legal Billing Specialist, with hands-on experience using billing software.u003c/liu003eu003cliu003eStrong proficiency with Microsoft Office Suite, especially Excel.u003c/liu003eu003cliu003eHigh level of integrity and the ability to maintain confidentiality.u003c/liu003eu003cliu003eStrong organizational and time management skills, with the ability to manage multiple priorities.u003c/liu003eu003cliu003eExcellent written and verbal communication skills.u003c/liu003eu003cliu003ePrior collections experience is a plus.u003c/liu003eu003cliu003eInterpersonal skills to communicate effectively and professionally with attorneys, staff, and clientsu003c/liu003eu003c/ulu003eu003c/divu003e ', 'location ': 'Oakland, CA ', 'remote ':null, 'jobtype ': 'directhire ', 'remoteoption ': 'hybrid ', 'featuredonjobboard ':false, 'ownedbyagency ':false, 'externalid ': 'NY178-2748746

Created: 2025-10-04