Executive Assistant

Description We are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment. Responsibilities: u2022 Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently. u2022 Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. u2022 Prepare and process expense reports using Concur, ensuring accuracy and timely submission. u2022 Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered. u2022 Create and refine presentations and other materials for executive-level meetings. u2022 Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing. u2022 Assist in planning and coordinating events, ensuring all aspects run smoothly. u2022 Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships. u2022 Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times. u2022 Adapt quickly to shifting priorities and provide support during urgent situations. Requirements u2022 At least 2 years of experience in an administrative or executive assistant role. u2022 Proficiency in scheduling and calendar management for senior leaders. u2022 Strong skills in coordinating travel arrangements, including international travel. u2022 Experience preparing and processing expense reports using platforms like Concur. u2022 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. u2022 Ability to work across both Windows and Apple platforms. u2022 Exceptional organizational skills and attention to detail. u2022 Strong communication skills, both written and verbal, with the ability to interact effectively at all levels. TalentMatchu00ae u00adRobert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-10-04