ERS - Travel Coordinator

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career SectionOur mission is simply stated: ERS offers competitive benefits to enhance the lives of its members. Each team member across the agency contributes to our ongoing success. ERS currently offers opportunities that include flexible work schedules. ERS is open for business five days a week, 8:00 am to 5:00 pm, to meet customers where they need us: in person, on the phone, in their communities, and online.Join our team at ERS and see why we were named a Top Workplace in 2024 by the Austin American-Statesman. Learn about us here is seeking a Travel Coordinator to perform highly complex (senior-level) accounting work within the Accounts Payable section of Finance. Serves as one of the agencyand#8217;s primary point of contact for travel-related business activities, supporting internal divisions with high volumes of domestic and international travel logistics. The Travel Coordinator regularly interacts with employees across all levels of the agency to provide guidance and resolve travel-related inquiries. Responsibilities include coordination of travel arrangements and advances, as applicable, and processing travel using travel management software and ensuring compliance with applicable policies. The role operates in a fast-paced, service-oriented environment that encourages initiative, process improvement, and independent problem-solving. May have direct communication with ERS Board members and Executive Leadership. Work is performed under the limited supervision of the Accounts Payable Supervisor, with considerable latitude for independent judgment.Essential Responsibilities include, but are not limited to:Communicates current ERS and State of Texas travel rules to agency travelers and ensures the ERS travel website remains up to date.Supports agency travelers with a high volume of complex and international travel arrangements.Utilizes the ERS Travel system, Concur, and CAPPS FinancialsActs as a Program Administrator for Concur and works with support teams on updates and maintenance.Provides periodic training to agency travelers and division travel coordinators.Prepares travel advance vouchers and purchase vouchers for reimbursing airfares, hotels, and rental cars.Prepares journal entries and general ledger transactions.Performs and reviews monthly/quarterly reconciliations of accounts between General Ledger, subsidiary ledgers and Comptroller.Monitors account receivables for vendor reimbursable travel expenses.Audits employee travel vouchers and other required travel forms.Other Duties and Responsibilities:Acts as a Program Administrator for the ERS state travel cards and is responsible for establishing, updating, and closing accounts.Keeps abreast of legislative changes which effect travel and management of funds.May approve preparation of vouchers by other accounting personnel.Performs other duties as assigned.Required Minimum Qualifications: Your application for employment must reflect how you meet each of the following minimum qualifications:1. Graduation from an accredited four-year college or university with a degree in accounting, finance or business-related field. Qualifying experience beyond the minimum required may substitute for education.2. Two (2) years of full time experience in accounting, financial analysis, or related experience requiring compilation. This should include experience in preparing, entering, and processing all accounting entries.3. Three (3) years of full-time experience coordinating and overseeing domestic and international travel authorization and reimbursement.Preferred Qualificatio s: Your application for employment should reflect how you meet the following preferred qualifications:4. Experience with CAPPS/PeopleSoft Financials.5. Experience with SAP Concur Travel Expense System.6. Experience with the Comptroller of Public Accounts Hotel Engine.PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.Other Information: In accordance with state law, authorization for telework may not be awarded to an employee as a condition of hiring. As an agency process, new employees complete a 30 day fully onsite period before evaluation for a telework agreement. This position may require access to privileged, confidential, or sensitive data. ERS will conduct either a TXDPS or FBI criminal history check on all new hires. For more information about this policy inquiries can be made to . Please note: Internal applicants in the same salary group and classification as the posted position are eligible to receive an increase in salary where applicable up to the posted maximum.Military Occupational Specialty Codes:Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty (along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Human Resources at with questions or for additional information.How to Apply: Ready to join the dedicated, customer-focused team at ERS? Submit the following to the ERS Human Resources Office:A State of Texas Application for Employment submitted online through CAPPS Recruit.and#183; Use the link below to create a CAPPS Recruit account and build your profile on the and#8220;My JobPageand#8221; tab in the upper left corner of the screen.and#183; Once your profile is complete, click on the and#8220;Job Searchand#8221; tab in the upper left corner of the screen to view available career opportunities and submit your application.Applications submitted through Work in Texas:If you apply for an ERS position via Work in Texas you will also need to complete a supplementalquestions form. For more details, refer to the instructions in the email you receive from CAPPS Recruit.Please contact a Human Resources representative if you need assistance or require accommodation during the application process.Email: Web: Texas TDD: (800) 735-2989LinkedIn: .

Created: 2025-10-04