Accounting Firm Administrative Assistant

Job Title: Administrative Clerk? Location: Islandia, NY (with additional offices in NYC & St. Petersburg, FL)? Schedule: Full-Time? Pay: $25.00/hr - $29.00/hr? Position Type: OnsiteWhy Join SMG ABA LLC?At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation.With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported.What We Offer:✅ Almost 100% employer-paid Medical Insurance premiums✅ Dental and Vision insurance coverage✅ 401(k) with company match✅ Ancillary insurance options available✅ Paid Time Off to recharge and balance life✅ Employee Volunteer Program with extra PTO for community service✅ Professional development with a mentor program and onsite paid continuing education✅ Engaging team-building events and outingsYour Role as an Administrative Clerk:As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:? BillingEnsure time is posted and invoices are processed in QBO and AxcessTrue-up time and billing; progress bill initial retainersHandle bookkeeping billing and review unbilled WIPReconcile software bill backs and oversee renewalsManage PTET estimates, postage, and 1099s? Accounts Receivable (AR)Run AR reports and monitor client accountsTrack ACH payments and send payment remindersProvide client lists for collection calls? Payments & OnboardingOversee payments and review billing for onboarding clients? WorkflowRun project setup lists and verify accuracyCreate and update templates, roles, and notifications? Other Duties as AssignedWhat You Need to Succeed:✔ Key Competencies:Strong communication skills, both written and verbalExcellent organizational skills and high attention to detailAbility to manage multiple tasks in a deadline-driven environmentProficiency in Microsoft Office Suite and QuickBooks Online✔ Qualifications:High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferredPrevious experience in an administrative role, ideally in accounting or financial servicesFamiliarity with bookkeeping and accounting principles is a plusImportant Information:? SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit www.uscis.gov and search “E-Verify.”? Apply Today!Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together.USD $25.00 - USD $29.00 /Hr.

Created: 2025-10-06