Office Services Assistant

We are seeking candidates with 1+ year of experience in office services and/or facilities services to join our team in Norwalk CT! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management roles. The Office and Facilities Services Specialist will be responsible for fostering a professional and pleasant working environment by providing excellent customer service in the fields of general office services and facilities maintenance and coordination.Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays and Bonus IncentivesHourly Compensation: $24.00 - $25.00 USDWORK HOURS: 8:30am - 5:30pm with occasional OT - No WeekendsAbout UsIn business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!You can check outistmanagement.comfor more info on us!Key Responsibilities include:Office services, to include: mailroom coordination and mail services, shipping and receiving, Copy and reprographics services and general office assistanceComputer usage is high level, you will be required to answer many e-mails and use job tracking softwareFleet ManagementFacilities services, to include: general upkeep and maintenanceof facility with special care paid toward common areas, coordination with janitorial staff to ensure clean and safe environment, inspectionsand coordination of all vendor services for repairs/installations for all components of facility - including electrical, plumbing, elevator, parking lot etc., and office moves and space planning related tasksReception and administrative tasks, to include: front desk reception coverage, answering and directing calls from a multi-line phone system, general accounting tasks such as scanning and logging company checks, administrative tasks as assignedManage and assist in furniture moves for special events and meetingsAdhere to all safety procedures/Tasks as assigned by supervisorJob Requirements:1+ year of experience in office services and/or facilities and maintenance services or a related field is highly preferredMust have excellent attendance & be reliable; Professional appearance and demeanorMust have excellent email writing skills as well as excellent verbal and written communicationskillsHigh School Diploma or GED equivalent is requiredAbility to effectively work individually or in a team environmentA valid driver’s license and/or reliable transportation to and from workAbility to lift 50lbsWillingness to cross-train for other job functionsIST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.

Created: 2025-10-07