Professional Development Assistant

Job DescriptionWith eleven offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firmu2019s groundbreaking approachu2014bringing together legal services, advocacy and business strategyu2014differentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.Are you ready to launch your career in a dynamic, forward-thinking professional services firm? Manatt, Phelps & Phillips LLP is seeking a passionate Professional Development Assistant to join our collaborative team which can be based in Los Angeles, San Diego, or our New York offices. In this role, youu2019ll work at the heart of our nationally recognized firm, supporting innovative training and performance initiatives for our talented professionals. If you thrive in a fast-paced environment and are eager to make a meaningful impact from day one, we invite you to become part of Manattu2019s commitment to excellence and professional growth.Responsibilities:Work with the Professional Development Coordinator and Professional Development Senior Specialist to support the Summer Associate and Summer Analyst Programs' coordination. This includes working with different office representatives to determine best practices and facilitate seamless transitions into the firm for each new professional.Provide administrative services for Professional Development (PD) including scheduling programs such as webinars; tracking enrollment and attendance status; managing and posting materials, booking instructors and facilities; doing physical setup and tear down; preparing rosters and course files; and coordinating pre- and post-program items.Provide Zoom Webinar technical support throughout sessions, monitoring and tracking attendance, assisting the facilitator(s) with the content flow, reading off the continued legal educations (CLE) codes, etc..Support professional development teams as requested on subject matter trainings, academies, mock style interactive programs, and more.Assist with the management of CLE administration, coordination, and accreditation of internal and external events, including completing applications for additional jurisdictions as needed; Issue CLE certificates as required, track attorney MCLE compliance, providing individual reports to attorneys.Update and maintain Intranet pages.Maintain department mailboxes to help ensure timely response.Assist with maintaining training calendar (vi and UniversitySite), events, holidays, and program attendance.Support and assist in the Performance Review process for professionals, including updating viEvalWave software, preparing status reports, converting docs to pdfs, developing e-binders for review committees and leadership.Schedule review meetings for the Group Manager Review Committee, Performance Review Committee, and Associate Review Committee.Maintain updated tracking sheets, templates, communications, and folders for each review process, and maintain user groups in viWave for Real-Time Feedback and performance reviews.Support and assist with the Real Time Feedback (RTF) tool, including preparing status reports, creating process documentation drafts, etc.Assist with scheduling and production of orientation and integration materials for professionals.Support budget tracking and expense management, including processing fees, travel reimbursements, and other expenses that that are overseen by the Professional Development department.Assist with other administrative duties and Professional Development projects as assigned.Qualifications and Skills:Bachelor's Degree requiredHigh level of organization with exceptional attention to detail, excellent problem-solving skills, a results-focused approach and outstanding project management skills, as the position requires constant attention to detail and accuracyAbility to juggle and adjust to multiple competing prioritiesStrong written and verbal communication skillsStrong interpersonal skills as a relationship builder who can flex work style and adapt to the styles of others and work across teamsStrong self-initiative with an eagerness to learn, roll up sleeves, and pitch inAbility to work independently and as part of a team with a positive can-do attitudeAdvance use of computer programs including Microsoft Office - especially Word, Excel, and PowerPointviGlobal (viEval/ viCLE), Captivate, UniversitySite or Workday experience a plusThe base annual pay range for this role is between $57,000-$62,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.EEO/AA EMPLOYER/Veterans/DisabledManatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employeeu2019s Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verifyu2019s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Servicesu2019 (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).Minimum Salary: 57,000Maximum Salary: 62,000Salary Unit: Yearly

Created: 2025-10-08