Program Assistant I - Traffic Safety & Engineering

Program Assistant I - Traffic Safety & Engineering Print ( Apply ufeff Program Assistant I - Traffic Safety & Engineering Salary $53,400.00 - $61,392.00 Annually Location Denver, CO Job Type Full Time Job Number HAA-50004034-10/25 Department Department of Transportation Division Chief Engineer's Office Opening Date 10/07/2025 Closing Date 10/21/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address 2829 W Howard Pl, Denver, CO 80204 FLSA Status Non-Exempt; position is eligible for overtime compensation. Department Contact Information or 303.757.9225 Salary Note Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. How To Apply Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This position is only open to Colorado state residents. New employees to the state will be paid bi-weekly. There are 26 bi-weekly pay periods in a year. About CDOT Do you want to make a difference in Coloradansu2019 lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future Also, check out our excellent benefits package CDOT for All CDOTu2019s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to ( ; The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. Description of Job About the Work Unit The mission of the Traffic Safety and Engineering Services Branch is to ensure that Colorado's transportation system is the safest and most efficient, world-class system for today's and tomorrow's transportation needs. The Branch exists to support Colorado, CDOT, and the Regions in planning, designing, constructing, operating, and maintaining the safest and most efficient transportation system in the country. The Branch leads and facilitates the state in the discussion and implementation of the most effective safety and traffic engineering improvements through the establishment and institutionalization of best practices, policies, standards, specifications, data gathering and analysis, safety assessment, and safety and traffic engineering program administration. The Branch works with a variety of stakeholders and customers to achieve the above: citizens, local agencies, CDOT planning, engineering, traffic engineering, maintenance, law enforcement, Federal Highway Administration (FHWA) National Highway Traffic Safety Administration (NHTSA), and others in the fields of safety, traffic engineering, work zones, and data to most effectively reduce the number and severity of motor vehicle crashes in Colorado. About the Position The Program Assistant position provides high-level professional support and administrative technical assistance to the State Traffic Engineer and is responsible for reading and interpreting policies for the Traffic Safety and Engineering Branch. Position is responsible for supporting the Traffic Safety and Engineering Branch with daily administrative duties such as writing letters, processing invoices, and expense reports, making travel arrangements, purchasing, budgeting, and reviewing timesheets. This position also serves as the FMLA liaison. The Program Assistant will advise Traffic Safety and Engineering Branch Managers on personnel rules and procedures, and serve as an administrator of the Memorial Sign Program. This position requires the ability to quickly learn areas within the organizational unit to properly determine, direct, and assist the traveling public and/or CDOT staff. This position requires a high level of confidentiality. This position is essential to free professional positions from responding to technical knowledge. Your duties and responsibilities will include, but are not limited to, the following: + Responsible for staying current and maintaining a working technical knowledge regarding program/project status, program/project initiatives, procedural directives, and personnel rules and regulations; + Presents recommendations and suggestions to address complex issues to the Traffic Safety and Engineering Branch Team; + Analyzes Traffic Safety and Engineering Branch organizational reports, based on general instructions and knowledge of departmental policies and State procedures; + Receives and approves requests for appointments, speaking engagements and conferences based on knowledge of the Traffic Safety and Engineering Branch priorities; + Commits the State Traffic Safety and Engineering Branch to course of action by arranging meetings for routine matters as well as weekly, monthly and annual meetings; + Develops and implements Traffic Safety and Engineering Branch office procedures to ensure the smooth operations of Traffic Safety and Engineering Branch; + Prepares documents and packets for State Traffic Safety and Engineering Branch review and approval for executive management team (EMT)meetings, etc; + Responsible for tasks associated with the CDOT Memorial Sign Program, such as: receiving customer phone calls, explaining the program guidelines, receiving and processing of sign applications, applying the procedural directive guidelines, preparing correspondence, receiving payments, and coordinating and scheduling sign installation with the regions. Mailing Replica signs to approved requestors; + Provides technical support to the State Traffic Safety and Engineering Branch by working with the Chief Engineer budget allocations and fiscal year (FY) Work plan Budget; This position will monitor budgets for accuracy and is responsible for giving budget updates to managers; + Works with the State Traffic Safety and Engineering Branch and Traffic Safety and Engineering Branch Managers to determine needed purchases for required work; + Monitors active and close task orders for all program managers including notice to proceed dates, invoice tracking, and expiration date reviews. + Schedules appointments, meetings, meeting facilities, video conferencing, teleconferencing and hotel reservations for Traffic Safety and Engineering Branch Personnel; + Assists with conference room scheduling, set up, and use of video conferencing equipment, teleconferencing equipment and other equipment as needed for all personnel in Traffic Safety and Engineering Branch and others using our facilities; + Registers personnel for trainings within CDOT and training provided by vendors; + Prepares official function request form in accordance with CDOT policies and makes event arrangements (purchase food, catering and venue); + Prepares and processes expense reports to reimburse personnel for travel required to perform their work or receive required training. + Decides and coordinates with Office of Employee Development (OED) on the writing and submitting of a training waiver and properly pay for trainings; + Drafts letters, memos, emails, spreadsheets and other documents regarding personnel, leave balances, exempt time off and/or other information requested or directed by the State Traffic Safety and Engineering Branch Manager + Provides a high level of customer service to the general public by responding to or directing citizen complaints, concerns and inquiries on Traffic Safety and Engineering Branch projects, obtaining information and informing the public accordingly and referring to the proper Traffic Safety and Engineering Branch personnel; + Ensures the public, visitors, internal and external customers receive respectful and professional customer service; + Other job duties as assigned. Work Environment: + Your schedule will primarily be 8:00 am u2013 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met. + Work in a politically sensitive environment, requiring the ability to maintain confidentiality Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications Experience Only: + At least 4 years of full-time clerical or administrative support experience where the primary job duties included ALL of the following: + Tracking data or projects to respond to internal and external requests for updates + Reading and interpreting policies, procedures, and rules + Tracking and monitoring a budget for accuracy + Providing a high level of customer service OR Education and Experience: + A combination of relevant education and experience equal to at least 4 years. + Education from an accredited college or university with coursework in accounting, business administration, communications, public administration, or another field of study related to the duties of this position will be considered. + Full-time experience where the primary job duties included ALL of the following will be considered: + Tracking data or projects to respond to internal and external requests for updates + Reading and interpreting policies, procedures, and rules + Tracking and monitoring a budget for accuracy + Providing a high level of customer service Please Note: The required experience must be substantiated within the work experience section of your application. u201cSee Resumeu201d statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated. College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Conditions of Employment + Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section. Preferred Qualifications The exceptional applicant will possess the proven ability or accomplishment in the following: + Demonstrated success with the duties listed in the Description of the Job section; + Years of State service experience related to the duties of this position; + Highest work/personal ethics and integrity; + Experience providing technical administrative support. + Experience tracking a variety of information using computer systems (Excel, Google, etc.). + Experience monitoring budget and providing status updates to management. + Understanding of accounts payable/receivable and purchasing guidelines. + Experience with CDOT specific procedures/program as necessary to facilitate the use of a State purchasing card, event/travel card, and state purchasing guidelines. + Experience with reconciliation of purchases, and experience with CDOT specific programs including SAP, OnBase, Origami, as well as other specific CDOT programs, policies and procedures. + Experience handling confidential and financial documents and maintaining confidentiality. + Experience with electronic documentation, electronic signatures, and ability to work in a paperless environment. + Experience with a strict documentation protocol, ensuring all elements of documentation are completed properly. + Knowledge of and experience applying State Personnel and Fiscal Rules. + Ability to work under tight deadlines and be adaptable to changing assignments. + Ability to take initiative to solve problems in an innovative manner. + Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments. + Effective interpersonal and relationship-building skills. + Strong time and project management skills, including prioritization and multi-tasking ability. + Excellent reasoning, investigative, analytical, and problem-solving ability. + Excellent communication skills, both written and oral. + Strong attention to technical detail and accuracy. + Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems. Supplemental Information Applicant Checklist Complete Applications must include the following documents: + A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement) + A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.) + A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. + A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. + If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application. + If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application. Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from

Created: 2025-10-09