Office Administrator - College of Business and ...

Description The College of Business and Economics at West Virginia University is currently accepting applications for an Office Administrator. About the Opportunity The Office Administrator serves as a strategic and operational leader for 2-3 academic departments and their associated centers within the John Chambers College of Business and Economics. This role exercises broad authority in overseeing departmental administration and advising leadership on compliance, policy implementation, and process improvement. The Office Administrator operates with a high degree of autonomy and acts as a key advisor to department chairs and center directors on administrative policy, budget planning, and workforce matters. The position requires independent judgment and discretion in carrying out responsibilities with a high degree of professionalism and accuracy. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: 37.5-hour work week 13 paid holidays (staff holiday calendar) 24 annual leave (vacation) days per year or more based on years of service (employee leave) 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) WVU offers a range of health insurance and other benefits 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQs. Wellness programs What You'll Do Departmental and Center Operations Serve as the primary administrative point of contact for assigned departments and centers, managing inquiries and providing referrals as appropriate. Support department chairs with scheduling, travel coordination, calendar management, and preparation of internal reports. Support faculty hiring, promotion, and tenure processes by preparing documentation and monitoring compliance with college and university deadlines. Facilitate onboarding and systems training for faculty and staff in WVU platforms such as MyTime, MyExpenses, and MyTravel. Advise department leadership on operational procedures and recommend improvements aligned with college and university policy. Develop internal protocols to streamline academic administration and ensure compliance with evolving university policies. Provide strategic input to center directors on administrative structure, staffing models, and operational planning. Prepare internal documentation and reports, including budget updates, event summaries, and planning memos. Assist with drafting and distributing departmental communications, website content, and promotional materials. Support center and department leadership in maintaining clear internal documentation and communication flow with faculty and college leadership. Financial Management Develop and maintain budget tracking, plans for departments and centers; provide forecasting and policy guidance to department chairs. Oversee PCard purchases and monthly reconciliations in compliance with... For full info follow application link. West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Created: 2025-10-10