Administrative Assistant

We are Porter, a progressive venture from the One Workplace family headquartered in Seattle, Washington. We’re here to create thoughtful human-centered spaces that foster meaningful relationships through collaborative design so that employees can work their best. We’ve worked with leading global and local companies to transform and design spaces to promote productivity and creativity. We are driven by radical hospitality, the act of going beyond what is required to add sincerity and integrity to all our work.We are committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.Compensation range: $33.50 - $38.00 hourly.Location: Seattle, WABenefits:15 days of PTO8 Paid holidaysMedical/Dental/Vision Insurance401k + Employer MatchWellness App with reimbursement of up to $500/yearProfit SharingTo perform this job successfully, an Administrative Assistant & Office Manager must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Executive Support:Manage and triage daily email correspondence, including drafting and follow-upsCoordinate complex calendar scheduling across time zonesPrepare monthly reports, memos, thank-you notes, and board communicationsAssist in planning and booking all travel, dinners, and event reservationsTrack and process expense reports and reimbursements in BILLAnticipate needs and proactively resolve administrative challengesSupport ad hoc projects and confidential assignmentsOffice Management:Act as the primary coordinator for Seattle office logistics (supplies, vendors, maintenance)Acts as the Porter representative at OWP brand cohesion for satellite officesServe as the point person for in-office events, executive visits, and guest reception for PorterPoint of contact for the office building landlord, janitorial services and security team Maintain cleanliness, organization, and readiness of shared office spacesSupport onboarding/HR and setup for new Seattle-based team membersCoordinate with the SF team to ensure operational alignment between locationsManages the relationship with the Porter Hospitality team for all office pantry services and catering for the main floorProvides coordinating support for client sit tests/meetings for Porter InteriorsDistribute all mail and packages daily in the office and coordinate all outgoing mail needs, including preparing FedEx packagesMaintain the cleanliness and organization of the office and ensure conference spaces are ready for meetings and events, with technology in good working orderEvaluate assigned shared spaces daily to ensure they are clean, organized, and fully stockedProvide general support to the office’s team members as neededMonitoring inventory and ordering office supplies as neededMonitoring printer maintenance and suppliesKnowledge, Skills, and Abilities Excellent oral and written communication and organizational skills.Excellent interpersonal skills with the ability to work as a team with internal departments, external vendors, suppliers, and customers.Self-motivated and able to make decisions and exercise prudent judgement with minimal guidance.Knowledge of Microsoft Office programs with ability to learn in house programs.Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines.Proven track record demonstrating ability to work effectively with minimal supervision.Experience creating and/or supporting presentation development for senior managementDetail-oriented and ability to complete work assignments with a high degree of qualityAbility to manage multiple tasks and assist multiple team members at the same timeEducation/ExperienceBA/BS Degree preferredMinimum of five years of administrative experience, in a fast pace environmentMinimum of five years experience in Microsoft Office Suite applications, Word, Excel, PowerPoint, and SharePoint, and Google WorkspaceExperience working globally for a large, tech, and/or start-up company

Created: 2025-10-13