Administrative Assistant

Description We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support. Responsibilities: u2022 Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met. u2022 Handle incoming and outgoing mail, including sorting and distributing correspondence. u2022 Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents. u2022 Coordinate travel arrangements, including creating detailed itineraries. u2022 Prepare for meetings by organizing materials and ensuring all logistics are in place. u2022 Monitor and replenish office supplies to maintain a well-stocked work environment. u2022 Coordinate recognition efforts for staff birthdays and anniversaries. u2022 Audit and maintain calendars to ensure accuracy and organization. u2022 Provide receptionist duties, including answering inbound calls and directing inquiries. u2022 Support general data entry tasks to maintain accurate records and documentation. Requirements u2022 Proven experience in administrative assistance or a similar role. u2022 Proficiency in Microsoft Outlook for scheduling and email management. u2022 Strong organizational skills with the ability to handle multiple tasks simultaneously. u2022 Excellent written and verbal communication abilities. u2022 Familiarity with managing office supplies and inventory. u2022 Experience in calendar management and event coordination. u2022 Attention to detail, especially in document handling and data entry. u2022 Ability to deliver courteous and attentive customer service over the phone. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-10-13