Executive Administrative Assistant

Adecco is assisting a local client recruiting for an Executive Assistant in Boston, MA + Pay: $28.00 u2013 $45.00 per hour + Shift: Monday u2013 Friday 9am u2013 5pm EST and some after hours work to accommodate time zones + Location: Boston, MA (hybrid u2013 3 to 4 days per week required to be in office + Temp to Hire + Weekly paycheck Job Summary We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companyu2019s Chief Technology Officer and Chief Data Officer within the organization. Executive Assistantu2019s responsibilities include managing calendars, making travel arrangements, preparing expense reports, ad hoc special projects, and assisting within our Boston-based office. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. This is a hybrid role in Boston, MA. Candidate must reside in the Boston area and be willing/able to be in office up to 3-4 days per week Responsibilities u2022 Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. u2022 Sustain a daily calendar of meetings and events. u2022 Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization. u2022 Arrange travel (including complex international trips) and accommodations for executives; prepare and approve expense reports. u2022 Screen and triage emails in executiveu2019s inbox; respond to requests by gathering and providing information. u2022 Excellent communication and time management skills; proven ability to meet deadlines. u2022 Ability to function well in a high-paced environment; performs additional duties as assigned by executives. u2022 Draft and prepare correspondence for internal announcements, and organizations that the executive is involved with. u2022 Manage the Executive's contacts. u2022 Be responsive to emails/texts/phone calls; contact outside normal business hours during travel periods may be needed. u2022 Use discretion, confidentiality, and good judgment to handle C-Level matters. u2022 Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. u2022 Conserve the Executive's time by reading, researching, collecting information as needed, in advance. u2022 Complete ad hoc projects as assigned u2013 such as offsite team meetings and internal events. u2022 Organize complex calendars and schedules; resolving any scheduling issues. u2022 Maintenance of Ontada Boston office to include, but not limited to: office equipment i.e kitchen appliances, suite copier and audio visual; schedule office repairs as needed; maintain business and kitchen supplies; provide on-site catering support for Insights and Technology meetings, as well as hosted guest meetings; register all guests with building security and assist with new badge requests for office and building u2022 Provide general assistance to visitors at the Boston office, as needed. Qualifications u2022 6+ years of related experience supporting C-Level executives in an executive assistant role Critical Skills: u2022 Must reside in the Boston area and be willing/able to work in office 3-4 days per week u2022 Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) u2022 Advanced proficiency in Concur and previous experience utilizing Concur for travel and expense management u2022 Ability to communicate effectively and professionally u2022 Flexible hours as dictated by the needs of business for projects and meetings Preferred Attributes: u2022 Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. u2022 Commitment to excellence - perform duties at the highest level possible on a consistent basis. u2022 Excellent communicator - able to interact with people of all levels in a confident, professional manner. u2022 Demonstrate ability to work with sensitive information. u2022 Team player - have team-oriented experience and approach. u2022 Service focus - dedicated to meeting the expectations of the CITO and other senior executives by maintaining effective relationships with interested parties. u2022 Ability to think outside of the box with a sense of urgency. This Executive Assistant is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration, apply today Pay Details: $28.00 to $45.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Created: 2025-10-17