Executive Assistant

Join a dynamic, mission-driven team at the Kaplen JCC on the Palisades as the Executive Assistant. In this highly visible role, you'll be at the heart of our organization--providing high-level administrative support to the CEO, Leadership Team, and Board of Trustees. This is more than a typical assistant position: you'll be a trusted partner and strategic problem-solver, helping to ensure the smooth operation of executive functions and board governance, while representing the Kaplen JCC with professionalism, positivity, and discretion.This is an On-Site position. RESPONSIBILITIES AND OPPORTUNITIES You'll play a critical role in supporting the CEO, Board and Leadership Team with a wide range of administrative and strategic functions. Responsibilities include, but are not limited to: Executive & Leadership Team Support Ensure strong internal communication between leadership and staff, helping to strengthen a culture of trust and collaboration. Act as a professional liaison for the CEO with internal staff, community partners, donors, and other stakeholders. Manage calendars and travel for the CEO and key leadership, resolving scheduling conflicts and prioritizing key meetings. Manage special projects and initiatives that support the strategic goals of the organization. Draft, edit, and proofread high-level communications, reports, and presentations. Handle confidential documentation and conversations with discretion and professionalism. Board of Trustees & Committee Coordination Serve as the primary point of contact for the Board of Trustees, Executive Committee and Governance Committee. Plan, schedule, and manage logistics for all Board and committee meetings and retreats. Anticipate needs and prepare materials for executive meetings, Board meetings, retreats, and related presentations. Develop and maintain a robust communications strategy for Board members, including digital communications and materials distribution. Support Board members with their organizational needs and ensure they are well-prepared for meetings and engagements. Operations & Organizational Support Maintain and advance technology-based efficiencies to support and improve administrative processes. Manage purchasing and budgeting for Board and executive administrative needs. Field phone calls and visitor inquiries with warmth and professionalism. Minimum Qualifications: QUALIFICATIONS & SPECIALIZED SKILLS Experience & Skills Strong interpersonal skills and a professional, approachable demeanor Exceptional organizational and project management skills Excellent written and verbal communication skills with a keen attention to detail Proven discretion and ability to handle sensitive information Advanced proficiency in Microsoft Office Suite; Salesforce experience a plus Minimum 5 years of executive-level administrative experience Tech-savvy and eager to learn new platforms and systems Personal Qualities Deep commitment to the mission and values of the Kaplen JCC Team player with a "no task is too small" mindset Positive, proactive, and solutions-oriented Strong judgment and decision-making skills Ability to manage multiple priorities in a fast-paced environment SALARY RANGE $60,000-$70,000 commensurate with experienceBENEFITSComplimentary JCC family or Individual membershipemployee discounts on all programs, services and eventsGenerous paid time off, paid floating federal holidays, paid Jewish holidaysHealth and dental insurance403b employer contributionFSA/HSA optionsLife insurancelong-term disabilityTo : Please send cover letter and resume to Shani Waismel-Stein at: Salary: $60000 Agency Information: Kaplen JCC On The Palisades is a welcoming home away from home for all who pass through its front doors. Our 185,000 square foot building plus acres of outside grounds feature 2 fitness centers, an indoor and outdoor aquatics center, group exercise, spin and pilates studios, 2 gymnasiums, tennis and racquet courts, indoor track, a luxurious spa, multiple playgrounds and fields and so much more. The JCC is home to the renowned Thurnauer School of Music, Leonard and Syril Rubin Nursery School, Neil Klatskin Day Camp, and the JCC Dance and Drama Schools. The JCC is also proud to offer extensive, high quality programs and services to adults of all ages, as well as to seniors and individuals with special needs.VISIONOur vision is to be the center point of Jewish life in our community and to engage all generations in our mission and values.MISSIONDeeply rooted in Jewish values and tradition, the Kaplen JCC on the Palisades is a vibrant home for the Jewish People that welcomes all and cultivates the social, intellectual, physical and spiritual well-being of the entire community.VALUESWe are committed to demonstrating the following values and ask respect for these values from those with whom we interact:COMMUNITYCONNECTION TO JUDAISM AND ISRAELINTEGRITYQUALITYRESPECTRESPONSIBILITYSAFETYTIKKUN OLAM (repairing the world)

Created: 2025-10-17