Executive Operations Assitant

The Executive Operations Assistant at Kisco Senior Living provides comprehensive support to the CEO, ensuring administrative, operational, and financial activities run efficiently across both business and personal domains. This role requires a highly organized, detail-oriented, and dependable professional with exceptional communication and discretion. The ideal candidate is proactive, precise, and technologically savvy, capable of managing complex priorities and maintaining structured systems that uphold the highest standards of accuracy and accountability.Standards of ExcellenceModel company Principles, Values, and Beliefs (PVBs) in all actions and interactions.Develop and maintain effective relationships and clear two-way communication with associates across departments.Approach all encounters with professionalism, integrity, and a strong customer-service mindset.Key ResponsibilitiesManage complex calendars, correspondence, and scheduling with accuracy and discretion.Coordinate detailed travel arrangements, itineraries, and required documentation (including private aviation).Process invoices, expense reports, and credit card reconciliations; track budgets and payments with accounting and tax teams.Prepare and maintain clear, accurate financial and operational reports.Maintain organized digital and physical filing systems.Handle confidential information with professionalism and sound judgment.Support CEO workflow, ensuring priorities, deadlines, and deliverables are consistently met.Coordinate vendors and maintenance schedules for approved residential projects, including quotes, access, completion verification, and invoice routing.Leverage AI tools (e.g., Microsoft Copilot, ChatGPT, automation utilities) to streamline administrative processes and enhance productivity.Continuously learn and adopt new technologies and AI-driven solutions to improve efficiency and accuracy.Education & ExperienceBachelor’s degree requiredMinimum of 3 years experience as an Executive or Personal Assistant, or House ManagerStrong experience managing travel logistics and coordinating vendors or contractorsBackground in finance, accounting, or bookkeeping preferredBi-lingual (Spanish) preferredKnowledge, Skills & AbilitiesProven experience supporting senior executives with discretion and professionalismStrong proficiency with Microsoft Office (Excel, Outlook, Word, Teams); ability to learn new tools quicklyExceptional organizational and time management skills with strong follow-throughExcellent written and verbal communication; able to adapt communication for different audiencesHighly attentive to detail; committed to consistency and process integrityDemonstrates humility, reliability, and professionalismValues accuracy, efficiency, and continuous improvement over hierarchyComfortable using and learning AI and automation tools to optimize workThrives in a structured environment with defined expectations and clear systemsWorking ConditionsHybrid work schedule with travel for meetings, events, or household coordinationRequires ability to maintain confidentiality and professionalism at all timesStandard office equipment used; occasional lifting of up to 25 lbs may be requiredWhat's in it for me? (Great Question!)Competitive pay: $75,000-$100,000/Yr. Based on ExperienceHealthcare Benefits including Vision & DentalMatching 401kPaid Time OffRewards and Bonus OpportunitiesContinuous Training and Growth OpportunitiesWhat do we do?We create a great place to live for our residents and a great place to work for our associates. Kisco Senior Living has been dynamic, award-winning leader in the senior living industry for over 30 years.All offers of employment are subject to satisfying our pre-employment process which includes: successfully passing a drug screen, TB Test and Background Check*Kisco Senior Living is an Equal Opportunity Employer

Created: 2025-10-20