Administrative Assistant- Staffing

Circet USA is the leading provider of Network Services in North America, and we're looking for talented professionals to join our team. We specialize in engineering and construction services delivering comprehensive solutions across Inside Plant, Outside Plant, and Wireless networks to meet the evolving infrastructure needs of our customers.With nearly 50 years of industry experience, we work with major telecom service providers, MSOs, cloud service providers, and utilities. At Circet USA, you'll have the opportunity to make an impact by helping to create customized solutions that address our clients' unique challenges. If you’re passionate about innovation and thrive in a dynamic environment, we’d love to hear from you.Circet USA’s benefits package includes the following:Medical, Dental, and Vision insuranceDigital Health & Wellness SupportCritical Illness, Accident, & Hospital InsuranceShort-term & Long-term disabilityGroup term & Voluntary life insuranceFlexible Spending and Health Savings AccountsPaid Time Off & 401KCompany Discount WebsiteWe are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high -pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders.This is an in-person position, 5 days in the office located in Englewood Cliffs.ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:Executive Support: Manage the CFO’s calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner.Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events)General Office Duties: Ordering supplies for CFO office, processing invoices, expense settlements.Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last minute changesProject Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviewsConfidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.Problem-Solving: Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset.Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economyBachelor’s DegreeMinimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO’s office.Proven ability to handle multiple priorities, work under pressure, and meet tight deadlinesStrong organizational skills with a keen attention to detail and accuracyExpert in Microsoft Office Suite- Excel and PowerPointPositive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needsHighly collaborative and flexible to adapt to changes in schedule and procedureOutstanding ability to juggle competing priorities and thrive in a deadline-driven environmentCircet USA is an Equal Opportunity Employer - Veteran/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

Created: 2025-10-23