JSG Student Services - Administrative Assistant

Provides administrative support to all Jackson School of Geosciences student affairs operations and staff including but not limited to academic advising, career services, graduate student operations, recruitment, scholarships, event planning and execution, purchasing, student organization support, and CARE counselor support.Responsible for managing student center front-of-house, maintains student center facility cleanliness and organization, reports and resolves facilities concerns, and oversees the hiring, training, and supervision of part-time student employee(s).Schedule appointments, maintains multiple individual calendars, processes academic forms, updates and manages Canvas course content, promotes events and opportunities to the Jackson School community, answers and routes emails, phone calls, and voicemail, and oversees multiple special projects as assigned throughout the academic year.Creates, updates, and maintains detailed process, policy, and procedure documents and training guides for administrative responsibilities.Provide assistance to students and guests in person and over the phone throughout the workday. Determine work priorities and schedules. Collect and compile information for Director and student affairs staff.Oversees purchasing of office and event meals or supplies for student affairs office and completes all associated paperwork for business services office. Verifies required documentation and approvals for purchases, maintain procedures and records/logs relating to purchases, and submits final documentation by stated deadlines. Reconciles office's credit card purchases after each statement closes.Oversees check in/check out, and maintaining student center camping gear outfitters inventoryCoordinates student center food pantry, restocks items and resupplies daily with student employee.Responsible for managing, approving/denying, and processing room reservation requests for student center facilities. Provides requester with requirements and documentation for use of school facilities depending on their status, type of event, etc. Coordinates setup for meetings and events in the Jackson School student center.May facilitate or participate in UGS 016 FIG First-Semester Seminar efforts as requested.Other related functions as assigned.

Created: 2025-11-15