Senior Administrative Program Coordinator for Faculty ...

Event Coordination Lead event planning efforts for multiple high-profile, complex events organized by Faculty Affairs. Arrange speakers, manage space reservations, coordinate with caterers and vendors, coordinate travel, and process payments. Develop budget estimates for events, track expenditures, and ensure that expenses do not exceed budgeted funding. Coordinate with units across campus during the planning, arranging, and implementation of Faculty Affairs programs, events, and initiatives.Program Coordination Serve as program coordinator for various faculty development programs within the Faculty Affairs portfolio. Manage all related events, update and maintain request systems, work with Faculty Affairs leadership to update program guidelines annually, communicate program guidelines to campus stakeholders, and ensure adherence to EVPP program guidelines.Marketing and Communications Coordinate marketing and communications for key Faculty Affairs programs and events. Draft and edit communications, create marketing materials, target appropriate stakeholders, and provide timely feedback on program outcomes and success. Work closely with university communication staff to coordinate marketing and communication efforts across the portfolio. Serve as a representative of Provosts Office when interfacing with faculty, university administrators, and external stakeholders, maintaining a high level of professionalism in all written and verbal communications. Executive Searches Provide administrative support for national searches for dean, senior vice provost, and other executive-level positions. Work with the Director of Faculty Affairs to solicit proposals from search firms, write contracts and related addendums, coordinate review and execution of contracts, organize search-related events and meetings, supervise faculty voting process for the creation of consultative committees, and provide planning and logistical support for candidate visits and interviews.Administrative and Executive Support Assist in providing executive-level support for leadership in the Faculty Affairs portfolio. Review and edit correspondence, maintain records, and communicate with stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies. Document workflows and processes for all assigned tasks and support records retention and documentation needs of the unit.Other duties as assigned

Created: 2025-11-15