Administrative Assistant 2

NY HELP No Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Assistant 2 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 15 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $59808 to $74695 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Onondaga Street Address Office of the Director of Law Enforcement 6105 E. Seneca Turnpike City Jamesville State NY Zip Code 13078 Duties Description The incumbent of the Administrative Assistant 2 position will report to the Director of Law Enforcement and will provide confidential administrative support to the Director. The incumbent will also perform duties of a confidential nature as required for the Assistant Director of Law Enforcement and Majors, Park Police, as needed.u2022 Reviews incoming correspondence and reports to determine significance. Prepares responses or refers correspondence to sworn members for response. u2022 Tracks correspondence and reviews outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensures that appropriate background material is attached. u2022 Answers phone and emails, responds to questions concerning police policies and procedures and refers inquiries to appropriate sworn member for response.u2022 Designs, sets-up, enters, and maintains files, records, and spreadsheets. u2022 Uses independent judgement to ensure assigned sworn members of the Division of Law Enforcement remain responsive, timely, and accessible per the Chiefu2019s instructions. u2022 Assists in purchasing office supplies and equipment. u2022 Manages and schedules office equipment repair. u2022 Coordinates and organizes meetings, contacts and schedules internal and external attendees, coordinates and schedules dates, rooms, and equipment, and prepares all necessary paperwork. u2022 Manages the calendar of the Director of Law Enforcement u2022 Arranges, coordinates and processes travel and training registrations and requirements for Director and Assistant Director and Majors as well when needed.u2022 Makes hotel reservations, processes individual credit card transactions, completes personalized schedules for conferences, and reserves vehicles.u2022 Creates attendee folders for each travel arrangement which includes tax exempt forms, maps, agendas, and schedules. Receives receipts for all travel expenses and processes travel vouchers and mileage forms for reimbursement.u2022 Attends, records and distributes minutes for highly confidential departmental, policy and committee meetings and implements meeting action items. Minimum Qualifications High school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associateu2019s degree in office administration, secretarial science, administrative assistance, paralegal business technology, or office technology substitutes for two years of experience. Additional Comments BENEFITS:Generous benefits package, worth approximately 65% of salary, including:Paid Time Off: u2022 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays.u2022 Annual professional leave to participate in professional development.Health Care Benefits:u2022 Eligible employees and dependents can pick from a variety of affordable health insurance programs.u2022 Family dental and vision benefits at no additional cost.Additional Benefits:u2022 New York State Employeesu2019 Retirement System (ERS) Membershipu2022 NYS Deferred Compensationu2022 Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bondsu2022 Public Service Loan Forgiveness (PSLF)u2022 Paid Parental and Family Leave To learn more about our benefits, visit: Some positions may require additional credentials or a background check to verify your identity. Name Michele Kramek Telephone Fax Email Address Address Street NYS Office of Parks, Recreation and Historic Preservation 625 Broadway City Albany State NY Zip Code 12238 Notes on Applying If you feel you meet the minimum qualifications and are interested in being considered for this vacancy, please email your resume and application to . If you have any questions, please call Michele at 518-474-0453.All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs. All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.

Created: 2025-10-27