Administrative Specialist 1 (NY HELPS) - VID 201209

NY HELP Yes Agency General Services, Office of Title Administrative Specialist 1 (NY HELPS) - VID 201209 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Empire State Plaza City Albany State NY Zip Code 12242 Duties Description Duties:u2022 Directly supervises administrative staff.u2022 Manage program financial through the SFS database.u2022 Oversee and manage Agency Allocated Set-Aside, Carpool, General Pool & the Medical Parking for Permitting Unit through which all statewide permits are processed. This includes the issuance of all types of permitting, monthly processing of call rosters for 43+ downtown facilities and managing building manager requests in regional offices. u2022 Assist with the lot management tool in the OGS database to allow permitting units to issue permits or denies them access to issue permits.u2022 Prepares statistical analysis of permit & financial data for review by upper management to including the Director, and Assistant Director OGS Parking Program.u2022 Participates in the development and implementation of goals, objectives, and priorities for assigned activities; identifies resource needs; recommends and implements procedures, including standard operating procedures for assigned activities; maintains an accurate procedures manual.u2022 Receives, investigates, and responds to problems and complaints in a professional manner received through general parking inbox, phone call, and walk-up customers; identifies and reports findings and takes necessary corrective action.u2022 Prepares written correspondence, reports and other written materials; distributes reports internally to various governmental offices as appropriate.u2022 Perform a full range of supervisory duties.u2022 Perform other duties as assigned.Notes:There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and applicants must meet the following minimum qualifications to be considered for this position:This title includes a traineeship opportunity and applicants will be appointed to the appropriate level based on their experience and education. Required experience: professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. Master's and higher-level degrees will substitute for one year of required experience.Administrative Specialist level requirements:u2022 Administrative Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. u2022 Administrative Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.u2022 Administrative Specialist 1, SG-18: bachelor or higher degree and two years of required experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK. Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGSu2019s EEO/AA statement and benefits joining Team #OneOGS, please visit ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agencyu2019s Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/AJ Telephone 518-473-5282 Fax 518-486-1631 Email Address Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter to detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.

Created: 2025-10-27