Media Assistant, Local Media

Summary: This role is hybrid out of our Pearl River, NY office and it's primary role is to assist Media Buyers in the Local Media groups (Spot TV, Spot Radio and Unwired) in the maintenance of advertisements from inception to completion.Essential Duties and ResponsibilitiesPrepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.Confirm receipt of orders, collect contracts from stations and/or station representatives.Checks contracts for accuracy.Enter make good adjustments and preemptions into the media stewardship system after Buyer approval.Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.Trouble shoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).Develop productive relationships throughout Active and with external station representatives.Assist and participate in ad hoc projects as needed.Supervisory Responsibilities This job has no supervisory responsibilities.Key CompetenciesWork Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality; Demonstrates attention to detail.Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.Oral Communication - Speaks clearly and persuasively in positive or negative situations;Listens and gets clarification; Responds well to questions; Participates in meetings.Written Communication - Writes clearly and informatively; Able to read and interpret written information.Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed.QualificationsBachelor’s degree or equivalent experience is requiredUp to 1 year of related experience required, preferably in a media-related or administrative capacityProficiency in Microsoft Word and Excel, requiredProficiency in Outlook or similar email and task manager application preferredTravelThis position does not require regularly scheduled travel.Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.The salary range for this role is $43,000 - $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. Involved Media offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

Created: 2025-10-30