Bid Manager

Description Title: Bid Manager Location: Remote-US Salary: Up to $95K annually About PSI Join Us at PSI - Where You Belong, Grow, and Thrive At PSI, we believe that people achieve their best when they feel they truly belong. Thatu2019s why fairness and opportunity are at the heart of everything we do - not just words, but values deeply embedded in our culture and the full employee experience. Weu2019re proud to foster an environment where everyone is supported to reach their full potential. From your first day through every step of your journey with us, youu2019ll feel the difference in how we work, grow, and succeed together. What You Can Expect From Us - We know that great work starts with feeling valued. Thatu2019s why weu2019ve benchmarked all our roles against local market rates and why youu2019ll always see salary details in our job postings. We believe in transparency, and we want you to feel confident that your next move aligns with your expectations. About the Role The Bid Manager is the engine behind the proposal process - driving execution, maintaining momentum, and ensuring every element stays aligned from kickoff through submission. This role owns the proposal timeline, manages resources and task flow, and steers cross-functional collaboration to meet deadlines with precision. Bid Managers partner closely with Proposal Writers, who shape the narrative and craft client focused messaging. Together, they combine structure and storytelling to produce proposals that are compliant, strategic, and compelling. Success in this role requires the ability to manage multiple proposals at once (often at different stages) while staying organized, curious, and adaptable. The Bid Manager must be comfortable learning a complex industry, asking questions to build knowledge, and working independently to fill gaps and move work forward. While the primary focus is on coordination and communication, the Bid Manager may occasionally lead a full proposal effort during peak workloads. This flexibility allows the team to scale effectively and ensures all proposals benefit from diverse strengths and shared ownership. This is a full-time, permanent position with flexible hours Mondayu2013Friday. While the role can be performed remotely, occasional travel may be required. Role Responsibilities Project & Workflow Management u2022 Develop and maintain the overall proposal project plan, timelines, and deliverables. u2022 Coordinate kick-off meetings, strategy sessions, reviews, and QC checkpoints. u2022 Track proposal pipeline, submission status, win/loss feedback, and reporting metrics. u2022 Manage multiple concurrent bids, each with their own timelines, requirements, and stakeholders. u2022 May independently manage a full proposal lifecycle (e.g., planning, writing, submission) when needed to support bandwidth across the team. Process & Compliance Oversight u2022 Utilize proposal tools and automation systems (e.g., RFP software, AI content tools). u2022 Maintain version control and brand compliance for deliverables. u2022 Ensure RFP requirements and compliance matrices are captured and met. u2022 Monitor adherence to process governance, document standards, and timelines. Team & Stakeholder Coordination u2022 Distribute proposal forms and templates to SMEs and support the development of content when needed. u2022 Collaborate closely with Proposal Writers to ensure they have the timeline, context, inputs, and SME insights needed to craft strategic, client-focused responses. u2022 Serve as a central point of contact for scheduling and coordination. u2022 Support Proposal Writers by conducting reviews (e.g., early-stage redlines) to check for compliance and strategic positioning. Communication & Information Flow u2022 Review past proposal submissions, client background, and competitor positioningu2014and bring forward relevant insights to help Proposal Writers craft strategically aligned, client-aware responses. u2022 Take detailed, organized notes during meetings and interviews, ensuring all action items and inputs are accurately captured. u2022 Conduct SME interviews and gather technical information with professionalism and clarity. u2022 Communicate clearly and conciselyu2014particularly in written formu2014when requesting content, confirming timelines, or escalating issues. u2022 Translate proposal status and needs into brief, effective updates for leadership and contributors. u2022 Provide early feedback on draft responses, ensuring we are answering the question fully, persuasively, and in alignment with the client's needs and our value proposition. u2022 Proactive in seeking clarity and context - comfortable asking questions and learning continuously to improve proposal inputs and overall understanding of the company offering and industry. Knowledge, Skills and Experience Requirements Education & Experience u2022 Bacheloru2019s degree in Business, Communications, Project Management, or a related field preferred. Extensive proposal coordination or proposal development experience may be considered in lieu of a formal degree. u2022 Minimum 5 years of experience working in proposals, with at least 3 years managing full proposal lifecycles, including coordination, stakeholder collaboration, and oversight of end-to-end processes. u2022 Demonstrated curiosity and commitment to learning a complex industry - comfortable asking questions and self-directing knowledge growth over time. Technical & Analytical Skills u2022 Proficiency with proposal automation tools and project management platforms (e.g., SharePoint, SmartSheet, Proposal Management systems). u2022 Strong organizational and prioritization skills with ability to manage multiple moving parts. u2022 Comfortable using AI tools to streamline work, enhance content quality, and improve team efficiencyu2014without needing to be told to. u2022 Proactively seeks ways to integrate AI and automation into daily workflows to drive smarter, faster execution. Communication & Collaboration u2022 Excellent written and verbal communication skills, including the ability to write clear, actionable emails and status updates. u2022 Skilled in interviewing SMEs and distilling technical details into actionable inputs for writers. u2022 Strong active listening skills with the ability to take comprehensive meeting notes and follow through on action items. u2022 Comfortable leading meetings, presenting updates, and diplomatically chasing down outstanding tasks. u2022 Tailors messages to fit the audience - striking the right balance between brevity and context, especially when stakeholders are unfamiliar with the bid or short on time. u2022 Proactive in seeking clarity and context. Being comfortable asking questions and learning continuously to improve proposal inputs and overall understanding. Project Management & Adaptability u2022 Proven ability to execute projects on deadline in a fast-paced environment. u2022 Comfortable navigating ambiguity, shifting priorities, and time-sensitive deliverables. u2022 Takes initiative to solve problems and keep momentum - doesnu2019t wait for direction or rely on others to step in. u2022 Acts with ownership and urgency, especially when things get messy, unclear, or off-track. Benefits & Culture Alongside a competitive salary, we offer a comprehensive benefits package designed to support your well-being, your future, and your sense of purpose: + Retirement Benefits: 401(k), pension, or country-specific retirement plans with employer contributions + Generous Time Off: Enhanced paid time off/annual leave policies + Health & Wellbeing Coverage: Medical insurance tailored to your region, plus: + US: Dental, vision, life, and short-term disability insurance + UK: Medical cashback plan including dental, vision, and income protection + Flexible Spending Accounts (US) + Employee Assistance Program (EAP): Confidential support whenever you need it + Work-Life Balance: We understand life happens outside of work, and we fully support flexibility + Wellness Culture: Regular global wellness initiatives to help you stay healthy and inspired + Future Planning: Tools and support to help you grow personally and professionally + Giving Back: Enjoy a Volunteer Day each year and opportunities to support our communities and industry At PSI, weu2019re more than just a workplace - weu2019re a global team driven by shared values and real impact. If you're ready to be part of a company thatu2019s committed to your growth and well-being, weu2019d love to hear from you. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.

Created: 2025-11-01