Events Specialist

Hiring - Events Specialist Pay Rate: based on skills and experienceHours: 8:30 am -5 pm Monday - Friday with flexibilityLocation: Coconut Creek, FL Junior Achievement of South Floridaempowers our youth with the knowledge, ability, and confidence to navigate their futures, drive our economy and lead our community. We are looking for individuals who are passionate not only to our mission, but also about being part of the innovative and energetic culture at JA.What is in it for you:Professional development assistanceMedical insurance, Dental, Vision, HSA, Life, DDA403(B) with matchingPaid time off, sick, and Paid HolidaysFlexible scheduleBonus PaySummary:The Events Specialist works with members of the Junior Achievement of South Florida team to create, produce, and manage approximately 10 events each year that support JA’s educational programs. This person is a critical member of the JA team and works closely with fellow staff from all departments, as well as volunteers, to achieve the goals of each event. The Events Specialist reports to the Development & Events Director and shares in the direct oversight of all details for each event. In addition to assisting with fundraising and facility rental events, this position also leads the Events team’s coordination efforts of JA’s program-related events. The Events Specialist is a salaried position, that often requires a flexible work schedule as many events may require early mornings and/or evenings and weekends.What you will do:Special EventsAssist with executing vision of the Development & Events Director and JA clients/supportersWork closely with Development & Events Director to support the execution of event project workplans to manage all details of each event, including all tasks associated with each event such as person responsible, project themes, marketing, guest activities, décor, entertainment, food and beverage, etc. (workplans are administered within JA’s project management system)Work with Program Managers and leads the logistic and external vendor coordination efforts for the execution of memorable programming eventsAssist with creating event sponsorships and budgetsManage guest lists, seating charts and name tagsKeep accurate financial records by tracking revenue (sponsorships, ticket sales, auctions, tracking of cash, in-kind donations etc.) and expenses associated with each event Maintain event budgets and monthly reconciliationsManaging JA staff and volunteer teams for eventsSolicit and collect auction items and upload/track auction items in (BidPal)Ensure all event contacts are properly documented into BCRM (JA’s contact management system) Work with Senior Marketing Manager to ensure events are promoted in a timely and effective manner (before, during, and after event dates) to ensure event sponsors receive proper recognition and benefitsWork with vendors throughout the event process (set up and breakdown) to ensure contracts are properly fulfilled, JA World building regulations and safety guidelines are followedCommunicate with clients that rent the JA facility, including collecting required documents before the event, greeting clients, assisting with troubleshooting throughout the event, coordinating external food and beverage services, etc.Participate in post-event debrief meetings, documenting suggestions from team members, volunteers and guests to continue to improve eventsPerform other special event and rental facility event duties as assignedFacility Rentals:Assist Events Manager in communicating with clients that rent the JA facility including collecting required documents before the event, greeting clients and assisting with troubleshooting throughout the event, coordinating internal food and beverage services, etc.Assist Events Manager with ensuring correct insurance and other key documents are properly managed for each eventAssist Events Manager with performing other special event and rental facility event duties as assigned.What you will need:A minimum of 3 to 5 years in event management (preferably with experience in nonprofit industry)Bachelors’ degree in related field or the equivalent in extended experience.Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint required. SharePoint and/or Teams a plus) and advanced computer literacyExperience with Adobe, Blackbaud (Raiser’s Edge, BCRM), QGiv and/or BidPal Software is a plusExceptional customer service skills Proactive leadership attributes, including the ability to motivate others to work together as a cohesive teamSuccessful project management skills; Ability to handle several projects simultaneously in a dynamic, team-oriented environment and effectively manage workflow to meet deadlinesExcellent oral/written communication skillsEffective managerial, project management and customer service skillsResults and solutions-oriented Ability to maintain a positive attitude and achieve event goals in high-pressure situations Highly organized; Ability to help create the desired organizational cultureUnquestionable personal code of ethics, integrity, diversity and trustBuild trust internally and externally, and project a professional imageDiscretion to handle confidential informationTakes initiativeHigh level of attention to detailResourcefully solves challengesWho we are: Junior Achievement of South Florida(JA) empowers our youth with the knowledge, ability, and confidence to navigate their futures, drive our economy and lead our community. We are looking for individuals who are passionate not only to our mission, but also about being part of the innovative and energetic culture at JA.JA provides real-world training in financial literacy including budgeting, spending, investing and the use of credit; offers cutting-edge skill-building opportunities that enable young people to explore meaningful, productive careers; teaches students how to start businesses; and introduces entrepreneurial values that strengthen workplaces. Last year, with the help of over 7,100 trained corporate and community volunteers, JA delivered over 20 various programs to almost 50,000 students in classrooms throughout Broward and south Palm Beach counties and at JA World Huizenga Center at the Lillian S. Wells Pavilion, a first-class facility housing JA BizTown and JA Finance Park. For more information about Junior Achievement of South Florida, visit www.JASouthFlorida.org. Follow JA on social media @jasouthflorida. Junior Achievement of South Florida participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.

Created: 2025-11-03