Fleet Services Support Specialist

This job was posted by : For more information, please see: Before you apply, watch this video to learn helpful tips for completing an application at Pinal County: [**Application Tips**](aria-label=youtube uw-rm-empty-ctrl=} Provides operational and technical support to Fleet Services projects and programs to ensure services comply with policies, procedures, specifications, contracts, and industry standards. Incumbents will schedule and coordinate vehicle needs and movement between Fleet and departments; plan, organize, and coordinate inventory to ensure optimum inventory and efficient distribution of supplies, materials, and equipment; creating and managing repair and maintenance records; Interface directly with customers, contractors, and vendors to address vehicle and maintenance needs. TYPICAL CLASSIFICATION ESSENTIAL DUTIES - Perform essential tasks in the operational support of Fleet Service functions. - Coordination and scheduling of county vehicle maintenance and repair processes and procedures - Communicates with all internal departments and external vendors to complete all essential duties. - Maintains inventory and work order management systems with accuracy and efficiency. - Manages processes involved with warranty repairs and parts replacements. - Uses an Electronic Fleet Information Management System to maintain records of: - Vehicle repairs and maintenance - Asset and inventory management - Billing accuracy of work orders including parts and labor - Warranty information - Other appropriate information as needed - Performs minor parts replacements on vehicles and equipment, such as batteries or wiper blades. - Works in accordance with generally accepted automotive shop safety procedures and reports unsafe conditions and activities to supervisory staff. - To promote and adhere to the workplace values of accountability, commitment, and teamwork to foster a collaborative workplace culture. - Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. - Perform other related duties as required. **POSITION SPECIFIC DUTIES** ***Fleet Services Service Writer;*** - Coordinates communication and scheduling of all fleet vehicles to include vehicle preventative maintenance, vehicle repair work, vehicle warranty work, and vehicle availability. - Creates and manages repair and maintenance work orders for fleet vehicles, ensuring billing and parts accuracy. - Conducts quality control checks on completed work to ensure standards are maintained. - Interacts with county departments to address vehicle issues, provide updates, and resolve concerns. - Reserves, dispatches, and manages motor pool vehicle usage and maintenance to meet operational needs. - Performs administrative tasks such as preparing operational and technical reports and maintaining service documentation. ***Parts Specialists;*** - Orders and maintains inventory of automotive parts, lubricants, and supplies as needed for repairs. - Prepares cost estimates for repairs and maintenance based on initial diagnostics. - Verifies, orders, tracks and receives parts and equipment for vehicles and systems. - Orders and maintains miscellaneous shop and safety supplies and tools used in support of Fleet Services. - Coordinates operational activities with inter-department personnel and vendors to assure optimal use of available resources and to minimize disruption of service or support. - Performs administrative tasks such as preparing inventory reports for physical cycle counts and setting/monito ring minimum/maximum levels of inventory. MINIMUM REQUIREMENTS TO PERFORM WORK High school diploma or GED equivalent. A minimum of two years of experience performing one or more fleet operations functions including: - Ordering, receiving and issuing automotive parts and supplies in a commercial, automotive repair facility - Reserving, dispatching, or maintaining motor pool or rental vehicles - Creating automotive repair and maintenance work orders - Completing minor repairs and maintenance of motor vehicles - Direct interface with customers of a commercial vehicle repair facility or a large (100 vehicles) fleet operation - [**Arizona residentsmust have an Arizona Drivers License upon hire;**]{#isPasted}newly established Arizona Residents must have one**within 30 days of hire.** **Preferred Qualifications*

Created: 2025-11-04