Executive Secretaries and Administrative Assistants

Description We are looking for a skilled Administrative Assistant to join our team in Albany, New York. This is a project-based position where you will play a vital role in supporting various administrative functions, ensuring smooth operations and efficient workflows. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively. Responsibilities: u2022 Prepare, edit, and proofread documents, including legal and technical materials, ensuring accuracy and consistency. u2022 Organize and maintain both paper and electronic files, including initiating, closing, and archiving case files. u2022 Input data into the case management system for updates, calendar deadlines, and new case entries. u2022 Coordinate logistics for depositions, expert witness procurement, court reporters, and electronic and paper court filings. u2022 Utilize database systems such as Oracle-based and Paper Archive Management to manage information effectively. u2022 Assist in maintaining the bureau library, including updating reference materials. u2022 Handle the creation and distribution of bureau correspondence and other essential documentation. u2022 Schedule and manage meetings, video conferences, and conference calls to facilitate communication. u2022 Arrange travel plans, secure necessary approvals, and process travel reimbursements. u2022 Provide support to the Administrative Specialist, including onboarding and offboarding staff, managing ID badges, and maintaining bureau equipment and templates. Requirements u2022 High school diploma or equivalent education is required. u2022 Strong proficiency in document preparation, editing, and proofreading. u2022 Experience with data entry and case management systems, preferably NYMatters. u2022 Familiarity with Oracle-based systems and other database tools. u2022 Excellent organizational skills to manage files and schedules effectively. u2022 Ability to coordinate court-related logistics and adhere to deadlines. u2022 Strong communication skills for managing correspondence and scheduling. u2022 Knowledge of travel arrangements and reimbursement processes. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-11-07