Site Admin I (mobile)

Provide administrative support to the on-site project management team and site-based employeesAdministrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanningAssist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientationMaintain tracking and reporting spreadsheets needed for the projectMaintain site roster and time off calendarAssist with project set-up activities, including but not limited to setting up office contacts and servicesAssist users with logging into company software accountsOrder and maintain an adequate amount of office suppliesMaintain a clean and organized office throughout the duration projectParticipate in daily internal management meetings, taking meeting minutes as neededCross-train with other administrative positions on-site, (if applicable) to serve as back-upAll other duties as assignedAccounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracyReconcile purchase card statements monthlyEmployee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updatesAssist with equipment questions (scanner, copy machine, etc.)Safety: Be a Champion of the organizations Safety cultureAssist the Site Safety Coordinator as neededEDUCATION AND WORK EXPERIENCE REQUIREMENTS:1-3 years+ experience in administrative support positionKNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principlesProficient in Microsoft Word, Excel, PowerPoint, SharePoint, and OutlookStrong verbal and written communication skillsMust be highly organized and able to multi-taskWhat's in it for youFinancial WellbeingCompensation: $22.00-$24.00/hourly, commensurate with experienceCompetitive pay with ongoing performance review and merit increase401(k) with company match & Employee Stock Purchase Plan (ESPP)Flexible spending account (Healthcare & Dependent care)Health & WellnessMedical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and childrenDiabetes Management, Telehealth Coverage, Prescription Drug PlanMasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud atClean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.IMS-IEA Management Services

Created: 2025-11-15