In-House Legal Assistant

Description An in-house legal department is seeking a Legal Assistant to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of litigation support (approx. 60%) and transactional/contract administration (approx. 40%). This is not an entry-level position - a foundation in litigation is required. Key Responsibilities Litigation & Insurance Support (Approx. 60%) + Subpoena Management: Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information. + Discovery Management: Request and collect documentation for discoery purposes, and calendar discovery deadlines (knowing how to calculate these deadlines is critical). + Litigation Deadlines: Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. Cannot train on discovery deadlines. + Insurance Claims: Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet. Contract & Vendor Administration (Approx. 40%) + Contract Administration: Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files. + Vendor Onboarding: Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel. Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box. Details of Role: u00b7 Hours: 8am to 5pm u00b7 Hybrid Schedule: Onsite Monday, Tuesday, Thursday. Work from home Wednesday and Friday. Perks of Role: u00b7 I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training. u00b7 In-house work-life balance. u201cYou will have a better life here than at a law firmu201d u2013supervising attorney u00b7 Positive work environment u2013 the attorney is not going to be a person who creates work for no reason. u201cSometimes there is 120% utilization, other times it is light. I wonu2019t add to their workload if I donu2019t have to.u201d u2013supervising attorney Requirements + Knowledge of discovery/litigation deadlines, and comfortability reminding attorney and business units about those deadlines. + Pro-AI. The Legal Assistant should understand AI and its efficiencies. + Understanding the subpoena process. + Ability to commute to Azusa every Monday, Tuesday, and Thursday. + Ability to start before the new year. Ready to dive in? Email your resume - highlighting your experience with litigation - directly to Melanie.Kent[at]roberthalf[dotcom] with

Created: 2025-11-10