Office Assistant

SCS Engineers (SCS) is seeking an independent, forward-thinking professional to provide administrative and clerical support to a growing office of environmental and civil engineers and scientists. This is an in-person position based out of the Richmond, VA metro area.Accept deliveries and collect mail for distribution to office staff.Run monthly reports for environmental compliance groupManaging and coordinating the maintenance of fleet vehicles for offices in southern VirginiaFiling and archiving of historical documentsAssisting with new employee onboardingCoordinate with project teams to transmit invoices to clients on a monthly basisAssist with the preparation of purchase orders for office and project purchasingTranscribes, types, proofreads and edits correspondence, memos, tables, exhibits, monitoring data and reportsPerforms tasks requiring a knowledge of Microsoft Word, Excel, Outlook and familiarity with the company Style Guide. Including development and maintenance of template documents and preparation, copying, binding, and mailing client reports, drawings and proposals.Prepares materials needed for conferences, presentations, correspondence, appointments, meetings, and telephone calls/video conferencesSet-up of new electronic and paper project files, routine filing, and file maintenanceMay assist in the preparation of special or one-time reports, summaries or replies to inquiries, selecting relevant information from a variety of sources such as existing reports, documents, correspondence, other offices’ files, and other documentation.Preparation and coordination of FedEx package labels as requiredAssistance with office receiving, mailing, deliveries, coordination, and communication dutiesInventory management, ordering of office supplies, and equipment as requestedGeneral management and organization of office common areasRunning occasional errandsCoordinating travel arrangements and vehicle rentalAssist IT staff with troubleshooting and maintenance of local IT equipmentMinimum of 3 years of relevant office experience requiredAssociate’s Degree preferredExcellent Word, Excel, Outlook, and general computer skills required. Microsoft Teams experience preferredValid Driver’s License with a driving record in good standing requiredMust be organized and have ability to multi-taskExcellent communication skills and the ability to interact well with employees, vendors, and clientsUSD $21.00 - USD $24.00 /Hr. Whether it's reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, we've been focused on finding smart climate solutions and improving the natural environment since our inception over 50 years ago. Join our 100% employee-owned firm and start creating your own legacy.As a growing firm, we offer excellent opportunities for career advancement and a comprehensive package, including:Medical, Dental, Vision, Life and Disability Insurance100% employer- funded Employee Stock Ownership Plan (ESOP) and 401K including employer matchAnnual Bonus ProgramStudent Debt Employer Contribution ProgramPaid holidays, PTO and Paid Parental LeaveSCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at

Created: 2025-11-15